6 ways to plan an unforgettable Christmas party

6 ways to plan an unforgettable Christmas party

Christ­mas is a time to get togeth­er and cel­e­brate. It’s an oppor­tu­ni­ty for event plan­ners to use their skills to plan par­ties with friends, friends of friends, or just about any­one. Whether your Christ­mas par­ty is planned for 10 or 100 peo­ple, here are a few hol­i­day-spe­cif­ic rules to plan a mem­o­rable cel­e­bra­tion. Here are 6 ways to organ­ise an unfor­get­table Christ­mas par­ty!

Con­tents

  1. Find a venue
  2. Choose a for­mat
  3. Plan a theme
  4. Hire a DJ
  5. Set a tick­et price
  6. Pre­pare your com­mu­ni­ca­tion

1. Find a venue

You’ll need to be flex­i­ble on the date when plan­ning a Christ­mas par­ty. Gen­er­al­ly, venues are booked so far in advance that the key dates are rarely avail­able. Start plan­ning as ear­ly as pos­si­ble to increase your chances of book­ing a unique loca­tion, or use word of mouth to find THE rare gem fly­ing under the radar.

Among your selec­tion cri­te­ria, easy access by pub­lic trans­port or car is key. Your guests need to be able to come to your event and go home safe.

You should also con­sid­er get­ting the fol­low­ing infor­ma­tion about the venue:

  • Is the sound sys­tem and/or DJ includ­ed in the rental?
  • Does the venue have a dance­floor? An out­door ter­race?
  • Is the venue pri­va­tised for your event only?
  • Will an employ­ee be there to help you?
  • Are there rooms to pro­vide accom­mo­da­tion for any guest wish­ing to stay on loca­tion overnight?

2. Choose a format

The for­mat of a Christ­mas par­ty will depend on your bud­get and, most of all, your guests. A 3‑course meal will cost a lot more than a buf­fet-style din­ner, and will cater to the same audi­ence. It is up to you to strike the right bal­ance so that your guests are hap­py. You can even run a quick poll around you or on your Face­book event page to know what the guests would like.

3. Plan a theme

Plan­ning a themed-Christ­mas par­ty will attract more peo­ple than a tra­di­tion­al par­ty. So many events are organ­ised at this time of the year that you’ll need to stand out. Plan some­thing that will attract and excite your tar­get atten­dees. Recent­ly, 90’s themed par­ties have been very suc­cess­ful but Ear­ly 2000s themed par­ties are also increas­ing­ly pop­u­lar. You should pick a theme that will suit your audi­ence, not the oth­er way around!

4. Hire a DJ

Hir­ing a DJ for a Christ­mas par­ty can cost any­thing between €200 and €2,000, lead­ing many event plan­ners to give up and do with­out one. How­ev­er, a good DJ can com­plete­ly change the atmos­phere and be a strong asset to attract­ing peo­ple. We sug­gest you study your var­i­ous options care­ful­ly.

5. Set a ticket price

Your party’s tick­et price will depend on the for­mat ini­tial­ly cho­sen. If you decid­ed on a 3‑course meal fol­lowed by a dance par­ty, you can set a price around €80–100 per per­son. Gen­er­al­ly speak­ing, char­i­ties or stu­dents organ­is­ing Christ­mas par­ties include a drink-vouch­er with the tick­et to con­vince peo­ple more eas­i­ly. It is a good deal for any event plan­ner! We have ded­i­cat­ed an arti­cle to help­ing you set your event’s tick­et price.

6. Prepare your communication

The first thing to do when plan­ning a Christ­mas par­ty is to find a catchy name! It is cru­cial to win the hearts of your guests as soon as you make the par­ty announce­ment. Then, you’ll need to be active on social media to show how fan­tas­tic the par­ty will be. Post videos, memes and back­stage pic­tures: any­thing that can entice your guests should be shared. It’s more about cre­at­ing a bond than about sales. Christ­mas is a spe­cial time of the year — your event and its com­mu­ni­ca­tion should be too!

You should start pro­mot­ing your Christ­mas par­ty as soon as pos­si­ble with a teas­er video and then put your tick­ets up for sale. Cre­ate a Face­book event to invite your friends, and your friends’ friends so that the cir­cle can slow­ly grow. Word of mouth is also very effec­tive, so feel free to get in touch with peo­ple one by one — they will then do a part of the pro­mo­tion­al work for you! If you have already planned a par­ty with an online tick­et­ing — you should send infor­ma­tion emails to the peo­ple who attend­ed in the past.

It is crit­i­cal to keep com­mu­ni­cat­ing and gain expo­sure until the day of the event. In the run-up to the hol­i­days, peo­ple receive sev­er­al invi­ta­tions and wal­lets tend to emp­ty quick­ly, which means poten­tial atten­dees may for­get one par­ty among a dozen oth­ers. This can be stress-induc­ing for the plan­ner, so you need to make sure you have a moti­vat­ed team and enlist the help of the venue man­ag­er for advice.

Christ­mas is a great oppor­tu­ni­ty to plan a mem­o­rable par­ty! Don’t pan­ic if you think you’re late, every­thing usu­al­ly works out when it comes to cel­e­brat­ing. Pay atten­tion to what mat­ters, i.e. lis­ten­ing to and pam­per­ing your guests — that’s all they real­ly want!

Christ­mas is get­ting clos­er, don’t wait to launch your online tick­et­ing! Using Weezevent and its many ser­vices, doing so will only take you a few min­utes. Find out more by click­ing on the but­ton below:

Plan­ning a par­ty

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Theme parties are a must for any event planners. Even if themes and concepts evolve with the trends over the years, themed parties are timeless! It is up to you to master all aspects of it to plan an unforgettable party for your guests. Here are some tips to find the right theme for you, and to pursue all your ideas!

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