Communication for volunteers and accredited members

With WeezCrew, communicate effectively with your volunteers and accredited members via SMS and emails at every stage of your event: before, during and after. Strengthen their engagement and maintain a personalised relationship thanks to our intuitive messaging module.

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Smooth and efficient communication with your volunteers and accredited members.

With WeezCrew, centralise and simplify all your communications with your volunteers and accredited members before, during and after your event. Benefit from powerful tools to ensure rapid information dissemination and optimal team mobilisation.

Personalised communication campaigns

Set up and send email or SMS campaigns directly from the platform. Select recipients from predefined groups (by role, date, status, etc.) or customise your lists to target your messages.

Dynamic fields

Personalise your messages by integrating dynamic fields such as first name, assigned role or volunteer location. Ensure tailored and relevant communication.

Professional email and SMS sending

Emails are sent from a dedicated address, while SMS messages allow free replies from your volunteers, which are directly recorded in the platform.

Detailed statistics

Track the performance of your campaigns with comprehensive reports: open rates, clicks, unread messages and more. Use these insights to improve future communications.

Automated responses

Set up automated workflows for confirmations, reminders or thank-you messages. Ideal for saving time while strengthening your connection with volunteers.

Full personalisation
Centralised responses
Flexible import
Detailed campaign tracking

Build and mobilise your community.

Manage and connect easily with your entire community of volunteers, staff and accredited members through our centralised platform. Import, view and engage your database for optimal communication and planning.

Centralised database

Store and access all information on volunteers and members who have participated in your events. Import your existing data directly for a seamless integration.

Simplified community management

Reuse existing member information without requiring a new registration, for more efficient resource management.

Targeted email campaigns

Launch campaigns tailored to specific groups within your community: event invitations, volunteer recruitment calls or personalised thank-you messages.

Campaign scheduling

Schedule your email and SMS campaigns to be sent at specific dates and times for optimal reception and impact.

Linking to member profiles

Easily associate campaigns with volunteer or accredited member profiles, centralising all communications and information related to each individual.

Database for accredited members

You can also manage your accredited guests by centralising their information, status and access rights to the different areas of your venue, stadium or event. Import existing data or add accredited persons manually for optimum organisation.

Features for all events

Automatic e-mails.
Sender settings.
Setting the date and time.
E-mail and SMS campaigns.
Integration of dynamic fields and documents.
Monitoring of dispatch statistics.
Customised content (text and html).
Audience targeting with mailing lists.
Linking campaigns to member profiles.

See all functionalities

An intuitive, modular solution.

Make it easier to manage your teams with a tool designed to meet the unique needs of all types of event.

An accessible interface

Navigate easily with an intuitive solution designed to simplify the administrative management of your volunteers, regardless of your event.

White-label customisation

Personalise every element to match your identity: forms, emails, badges and assignment sheets for a tailored experience adapted to your organisation.

Features suited to all events

Reduce errors and optimise schedules with a flexible solution connected to your existing systems (access, logistics, etc.), ensuring seamless organisation for all your events: Festival, Concert, Shows, Stadiums, Sport club, Sport events, Marathon, Running events, Fairs and exhibitions ect.

Build and mobilise your community

Create a global database gathering all your volunteers and reuse their information for future events without requiring re-registration. Launch targeted email campaigns to mobilise your community (volunteer calls, information, thank-you messages).

Weezevent interconnection

Benefit from integration with the full range of Weezevent solutions to improve efficiency, productivity, and provide a seamless user experience: Ticketing, access control, cashless, CRM marketing and staff accreditation.

Dedicated customer support

Receive responsive assistance to answer your questions and ensure optimal use of the solution before, during and after your event. Benefit from interconnectivity between all Weezevent solutions to enhance efficiency, productivity and offer a seamless user experience.

Simplicity
Centralised management
Personalisation
Automation

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Frequently asked questions

How can WeezCrew help me plan meals for my volunteers and accredited guests?

WeezCrew lets you manage your teams’ dietary requirements precisely, using customisable tools. You can create lists adapted to specific diets, adjust orders in real time and easily share this information with your service providers for optimum coordination.

Can I allocate and manage accommodation directly from the platform?

Yes, WeezCrew allows you to identify the accommodation needs of your volunteers and quickly allocate suitable accommodation. The information is available in real time and can be shared with your partners to ensure smooth organisation.

What tools does WeezCrew offer for monitoring attendance at events?

Thanks to the attendance tracking function, you can clock your volunteers in and out in real time. This enables you to keep accurate track of their working hours and monitor their participation effectively.

Is it possible to manage prizes (such as t-shirts or badges) with WeezCrew?

Absolutely. The platform includes a dedicated staffing management module, with advanced filters to sort requirements by size, assignment or hours worked. This ensures fast, error-free distribution.

How does WeezCrew facilitate integration with other solutions I already use?

WeezCrew integrates easily with other tools via its API. You can synchronise services such as WeezPay for cashless payment or WeezAccess to control access to different areas of your stadiums, halls and other event venues, providing centralised, optimised management of your operations.