What are the 10 essential qualities of any good event planner?

What are the 10 essential qualities of any good event planner?

Would you like to start plan­ning events? or maybe recruit an event plan­ner? What­ev­er your inter­est in this career, you should know that it is a very spe­cif­ic job requir­ing a wide range of skills. We work with thou­sands of event plan­ners and know exact­ly which assets help them accom­plish great things. Here is a list of the 10 essen­tial qual­i­ties that any good event plan­ner should have.

Con­tents 

  1. Social intel­li­gence
  2. Flex­i­bil­i­ty
  3. Lis­ten­ing skills
  4. Organ­i­sa­tion skills
  5. Pas­sion
  6. Com­mu­ni­ca­tion skills
  7. Calm
  8. Resource­ful­ness
  9. Deci­sion-mak­ing abil­i­ties
  10. Expe­ri­ence

1. Social intelligence

The first qual­i­ty shared by suc­cess­ful event plan­ners is their abil­i­ty to work with all kinds of peo­ple: cor­po­rate man­agers, elect­ed rep­re­sen­ta­tives, traders, col­leagues, spon­sors, cus­tomers, asso­ci­a­tions, sup­pli­ers, staff, par­tic­i­pants, vol­un­teers, etc. Suc­cess­ful col­lab­o­ra­tion with such a wide range of peo­ple requires the abil­i­ty to skil­ful­ly resolve con­flicts, nego­ti­ate con­fi­dent­ly but respect­ful­ly, and adapt your sense of humour to that of oth­ers.

To do this job, it is impor­tant to have fun. Share your enthu­si­asm with the peo­ple you work with, and they will con­tin­ue to work with you for a long time. You can’t suc­ceed on your own. Build­ing rela­tion­ships and trust is essen­tial.

2. Flexibility

The days of an event plan­ner are gen­er­al­ly dic­tat­ed by the con­straints of the event, and not by “tra­di­tion­al” office hours. You may not even have an office at all. Event plan­ners may have to trav­el often and work in unusu­al loca­tions: tem­po­rary office, train, hotel…

3. Listening skills

The abil­i­ty to under­stand what your con­tacts expect from you and your event is cru­cial. They may not have both feet in the event indus­try and prob­a­bly have dif­fi­cul­ties inter­pret­ing your jar­gon or under­stand­ing whether their demands are real­is­tic. You need to iden­ti­fy their needs and ensure that every­one shares the same expec­ta­tions. Pay atten­tion to what is said — and what is not said — dur­ing key dis­cus­sions. Inte­grat­ing these expressed — or under­ly­ing — needs into your event plan­ning will help you stay one step ahead.

4. Organisation skills

This qual­i­ty is quite lit­er­al­ly at the root of this profession’s name. It is there­fore impos­si­ble to miss it, but it is also impor­tant to remem­ber why an organ­is­er must remain organ­ised. To make your event a suc­cess, you have to know how to han­dle dozens of things at once. This mul­ti-task­ing prowess is nec­es­sary both to plan in the medi­um-long term and to smooth­ly exe­cute the plan dur­ing the event. The best organ­is­ers have flaw­less pro­ce­dures, detailed check­lists, and help­ful tech­no­log­i­cal tools. Work­ing in the event indus­try requires hav­ing an over­all view, while keep­ing an eye on a series of small details. To avoid over­work­ing, learn to del­e­gate some of the more time-con­sum­ing tasks. And if some­thing does­n’t go as planned, don’t be afraid to move on to plan B.

5. Passion

You must real­ly enjoy what you do to cope with the stress of this job. A sin­cere pas­sion will help you over­come the obsta­cles stand­ing in your way and stay calm when every­thing seems to col­lapse under your feet. Pas­sion increas­es your cre­ativ­i­ty and inspi­ra­tion to achieve beau­ti­ful things. Skills like time man­age­ment can be learned, but not pas­sion… and you will need it to suc­ceed.

6. Communication skills

Clear, firm, and car­ing com­mu­ni­ca­tion defines you as a team leader, guides every­one on the right path, and ensures that the objec­tives of the event are clear for all par­ties involved. It also helps you share your vision effec­tive­ly and gen­er­ate enthu­si­asm around you. Com­mu­ni­cate respect­ful­ly with every­one and do not den­i­grate any­one. Accept con­struc­tive crit­i­cism and stay open to new ideas. Each indi­vid­ual has a respon­si­bil­i­ty to ensure the suc­cess of an event, so be sure to com­mu­ni­cate with them in a clear, con­fi­dent, and excit­ing way.

7. Calm

Con­stant­ly under some form of pres­sure, you must keep your cool no mat­ter what. Your team needs a leader who knows how to make the right deci­sions and keep their com­po­sure. Suc­cess­ful event plan­ners remain calm and con­tin­ue to treat every­one with respect, regard­less of the turn of events. If you are a bun­dle of nerves, take the time to let off steam out­side of work­ing hours. This will ensure a healthy and life-sav­ing bal­ance.

8. Resourcefulness

Cre­ative prob­lem solv­ing is not for every­one. Whether it is repair­ing a piece of scenery with three pieces of string or replac­ing a speak­er at the last minute, the event plan­ner must be resource­ful and imag­i­na­tive to over­come these obsta­cles. No mat­ter how pre­pared you are, the unex­pect­ed hap­pens faster than you think. You will be bet­ter equipped to solve these issues if you enjoy look­ing for cre­ative solu­tions to every chal­lenge that aris­es.

9. Decision-making abilities

Event plan­ners must be able to make sev­er­al deci­sions at once, and quick­ly. The most impor­tant thing is actu­al­ly to know when it is too late to change your mind, and have the deter­mi­na­tion to con­tin­ue the project with pos­i­tive ener­gy.

10. Experience

Your con­tacts will trust you more if you show them that you have already car­ried out sim­i­lar projects. Actions are usu­al­ly worth more than words, and it is up to you to prove that you know what you are doing, and that you are doing it well. As a result, as the years go by, you build up a con­tact book full of peo­ple who trust you. If you have lit­tle expe­ri­ence and con­tacts at the moment, be patient and go and get them your­self.

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