Are you organising a party with friends but lacking inspiration for your invitation? Writing a friendly text tailored to the context of your party may seem simple at first, but there are a few things you should bear in mind to give your guests the best possible information about the venue, the reason for organising the party, the time, etc.
To help you prepare, here is some essential information to include in your text, as well as a ready-made template to adapt and send to your guests.
Summary
1. Mention the reason for the evening
Before you write the invitation, think about why you’re holding the party. Is it to celebrate a special event, such as a birthday or a house-warming party? Or is it simply to spend some quality time with friends during the summer? The reason for the party can have a big influence on your letter. If you’re organising a surprise birthday party, for example, you’ll need to tell your guests what not to do, and where and when to meet up, to maintain the element of surprise.
2. Choose a date and time
Once you’ve decided why you’re organising your party, set a date and time that will suit most of your guests. Favour an evening at the end of the week or at the weekend.
3. Decide on the venue
The venue is obviously an important part of your invitation. Will the evening take place at your home, in your garden? Or will you be hiring a village hall or a particular bar?
4. Mention the theme if there is one
If your evening has a theme (80s, films, colours, countries, etc.), ask your guests to come dressed in something appropriate and plan a suitable decoration. You could even invite your guests to prepare and bring a dish or drink based on the theme (local food, food from a particular country, etc.).
5. Set a deadline
To organise your evening as well as possible and avoid any last-minute cancellations, mention in your invitation the maximum response time as well as the means of communicating their response (by telephone).
6. Sample text for an evening out with friends
Although the content of the text obviously needs to be adapted to the context of your party as explained, here’s a quick and easy template to help you organise your event.
Dear [Name],
I hope you’re doing well! To celebrate my birthday and enjoy a great time together, I’m throwing a party—and I’d love for you to be there!
Join us on [date, year] from [time] at my home in [address] for an evening filled with fun, delicious food, drinks, and, of course, great music. We’ll have a barbecue, an apéritif-style dinner, and plenty of wine and champagne for those who enjoy a toast. There’ll be something tasty for everyone, along with entertainment and fun activities throughout the night.
Please let me know if you can make it by [RSVP date] via [phone number or email]. Feel free to bring something special from home—a drink, snack, or dish you’d love to share!
The dress code is casual, but come ready to party! I can’t wait to celebrate this special occasion with you.
See you soon!
[Your Name]
For your private party, use Weezevent’s online registration solution to know the number of guests in advance and therefore better manage the organisation of your event!
