Management of volunteers for sports clubs

WeezCrew is the all-in-one solution for managing your volunteers, staff and accreditations. Simplify every step of your sports club’s volunteer management: planning, recruitment, assignment, communication and on-site operations tracking.

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Landing EN-UK – Volunteer management for sports clubs

They use WeezCrew

The biggest sporting events rely on WeezCrew for optimal and efficient management of their populations.

Save time and simplify your processes.

Running a sports club requires seamless organisation and efficient management of members, volunteers, and coordinators. With WeezCrew, centralise all your operations to optimise match-day planning, volunteer recruitment and communication within your club.

Simplified planning

Centralise schedules for coaches, volunteers and staff for training sessions, competitions and club events. Get an overview of infrastructures and assignments.

Optimised recruitment

Easily recruit volunteers and coordinators for roles such as welcoming members, managing equipment or organising matches, and automate their registration.

Precise assignments

Allocate tasks based on skills and availability while reducing errors with our intelligent assignment tool.

Targeted communication

Stay in touch with your teams via emails and SMS to quickly share schedule updates, match instructions or important event reminders.

Streamlined logistics

Efficiently manage the distribution of equipment (shirts, badges, accreditations, meals) and track their allocation in real time.

Access control

Ensure secure access to locker rooms, VIP areas, pitches and restricted zones by assigning personalised accreditations to players, coaches, media and partners.

+1,000 events supported
From 10 to 10,000 volunteers
24/7 customer support

Take full control of your club’s volunteer and member management.

Easily coordinate your volunteers, staff and accreditations with WeezCrew, a solution tailored to the needs of both amateur and professional sports clubs.

Custom registration forms

Create tailored forms to collect all necessary information about volunteers and coordinators, such as availability, preferred roles (coach, referee, logistics, welcoming guests), certifications and medical conditions. Adapt forms for different sections or sports categories.

Easily add your teams

Integrate volunteers, coaches and staff through individual registrations, bulk imports, or by directly syncing with your existing WeezCrew database.

Delegation and access management

Provide team managers or coaches with secure access to manage registrations and assignments. Set up specific accreditations based on roles (technical staff, coaching, medical, administration) or zones (locker rooms, pitches, VIP areas, stands).

Simplified and automated communication

Keep your volunteers and coordinators informed via automated emails and SMS. Send their badges, schedules, assignment sheets and personalised accreditations based on their club role.

Generate professional documents

Easily create badges, accreditations and logistics documents in your club’s branding, tailored to the specifics of each role and event.

The must-have tool for all teams in your sports club.

With WeezCrew, ensure smooth coordination of everyone involved in your club with a solution designed to meet the specific needs of sports organisations.

Volunteers

Essential to your club’s operations, they benefit from a simplified registration process and optimised task management (competition organisation, logistics, youth supervision, etc.).

Staff & Coordinators

Whether they are coaches, referees, security agents or administrative staff, they receive accreditations tailored to their roles and responsibilities.

Players & Members

Track the registration, availability and assignment of athletes throughout the season, whether for training, matches or special events.

Partners & Media

Provide sponsors, journalists and photographers with privileged access through accreditations tailored to their needs and aligned with the club’s commitments.

An intuitive and modular solution for your sports club.

WeezCrew revolutionises volunteer, staff and accreditation management by offering customisable tools tailored to the needs of sports clubs.

User-friendly interface

Navigate easily with a platform designed to simplify club administration, from managing volunteers and coaches to overseeing members.

Custom branding

Forms, emails, badges and assignment sheets can be customised to match your club’s identity for a seamless and professional experience.

Quick and easy registration

Provide volunteers and staff with a clear and fast registration form, allowing them to specify their availability and preferences.

Flexible and adaptable tool

Optimise club organisation with a solution that adjusts to internal events, tournaments and multi-site championships.

Integration with Weezevent solutions

Take advantage of an interconnection between all of Weezevent’s solutions: Ticketing, access control, cashless, event CRM and volunteer management to integrate runner registration, volunteer monitoring and access control for a perfectly orchestrated event.

Dedicated support

Receive responsive assistance to ensure a smooth onboarding process and stress-free management throughout the season.

Features for all events.

Registration without creating an account
Team administration
Form in your club's colours
Community registrations
Automatic creation of schedules
Personalised badges
Accreditation of prizes, meals and accommodation
Settings by access zone
Discounts with QR code

See all features

Efficiently manage your club’s sporting events.

WeezCrew is the ideal solution for organising and supervising your teams, volunteers and accreditations. Whether for a local competition or a major event, benefit from a tool designed for sports clubs, simplifying and improving coordination.

Track real-time performance
Reduce organisational errors
Improve team coordination

Our success stories

Discover our greatest success stories.

Ready to launch your event?

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Frequently asked questions

How does WeezCrew help manage volunteers and coordinators in a sports club?

WeezCrew enables clubs to centralise volunteer and coordinator registration, assignment, and tracking. With customisable forms, optimised schedule management, and real-time monitoring, clubs can efficiently organise roles for everyone.

Can I assign accreditations and manage access to club facilities?

Yes, WeezCrew allows you to assign personalised accreditations based on roles and access zones (locker rooms, pitches, VIP stands, press rooms, etc.). Each club member—whether a player, coach, official, or partner—can receive a digital or physical badge tailored to their access rights.

How does WeezCrew improve internal communication within the club?

WeezCrew simplifies communication with volunteers and partners by sending automated email and SMS notifications. Whether for schedule changes, event reminders, or important instructions, clubs can inform their teams with just a few clicks.

Can I track attendance and team numbers during club events?

Yes, WeezCrew offers a real-time dashboard that tracks registrations, the assignment of tasks and the presence of volunteers and supervisors. This enables clubs to anticipate their human resources needs and optimise the organisation of their events.

Is WeezCrew compatible with other sports management tools?

WeezCrew integrates with other Weezevent solutions, such as ticketing and access control, for seamless management of participants, volunteers and accredited persons. It can also be used in conjunction with other sports management software for complete monitoring of club activities.