Plan and assign your volunteers’ tasks

Our volunteer and staff management solution allows you to create, configure, and assign tasks in just a few clicks, with no technical expertise required. Assign your teams quickly based on their availability, skills, and preferences, ensuring an efficient and smooth distribution of roles.

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Landing EN-UK – Volunteer planning and assignment

They use WeezCrew

Over 1,000 events trust WeezCrew for optimal and efficient management of their populations.

Plan your volunteers’ tasks with ease.

Optimise your volunteer distribution with an intuitive interface and smart tools, designed to simplify your team organisation.

Dedicated assignment interface

Quickly assign your volunteers to tasks with an intuitive interface that displays volunteer profiles (with their form responses) on one side, and available tasks matching their availability and skills on the other.

Intelligent matching

Benefit from an “intelligent matching” system that automatically matches volunteers to the most suitable positions based on their availability, preferences, and any specific access conditions for the tasks. This reduces errors and saves valuable time.

Automated assignment notifications

Once volunteers are assigned, send a personalised summary via email or SMS with just one click. Each volunteer will receive the details of their task, location, and their contact person for seamless coordination.

Secure volunteer space

Offer your volunteers a dedicated space where they can view their assignments, update their personal information, or adjust their availability. This space can be integrated into your website for a smooth, branded experience.

Custom professional documents

Create and send badges, task sheets, or accreditations with fully customisable templates to reflect your event’s identity.

Assignment from the volunteer
Assignment from a time slot
Bulk assignment
Real-time monitoring

Assign tasks with precision and flexibility.

Anticipate every detail of your tasks to ensure flawless organisation and deliver an optimal experience for your teams.

Detailed task sheets

Create comprehensive task sheets with clear descriptions, additional documents, or even explanatory videos to ensure your teams fully understand their roles.

Geolocation of tasks

Define the exact location of tasks using addresses or GPS coordinates. Import .gpx files to adjust locations to your event’s specific routes.

Customisable time slots

Schedule tasks in time slots, defining specific volunteer needs for each period. Easily adjust resources based on attendance or specific constraints.

Advanced access conditions

Set eligibility criteria for tasks (specific skills, association, languages spoken) to ensure each position is filled by the most qualified person.

Task supervisors

Assign supervisors for each task or task category. These supervisors will have dedicated access to manage and monitor the tasks assigned to them, with personalised rights (viewer or editor).

Features for all events.

Drawing up detailed mission statements
Mass production
Geolocation of missions
Manual assignment of candidates to missions
Automatic creation of schedules
Integration of videos and files
Importing your missions
Defining the conditions of access to a mission
Intelligent matching between candidates and assignments
Communication of schedules and roadmaps
Duplication of missions
Configuring time slots and quotas
Processing applications
Appointment of project managers

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An intuitive and adaptable solution.

Simplify the management of your teams with a tool designed to meet the unique needs of any type of event.

An interface for all

Easily navigate with an intuitive solution designed to streamline the administrative management of your volunteers, whatever your event may be.

Customisable white-label experience

Personalise every element according to your brand: forms, emails, badges, and assignment sheets for a tailored experience that fits your organisation.

Features for all types of events

Reduce errors and optimise your schedules thanks to a flexible solution, connected to your existing systems (access, logistics, etc.) for seamless organisation of all your events: Festival, Concert, Sports event, Marathon, Race, etc.)

Build and mobilise your community

Create a central database of all your volunteers and reuse their information for future events without requiring re-registration. Launch targeted email campaigns to engage your community (volunteer calls, event updates, thank you messages).

Weezevent integration

Take advantage of an interconnection between all of Weezevent’s solutions: Ticketing, access control, cashless, event CRM and volunteer management to gain in efficiency, productivity and offer a fluid user experience.

Dedicated customer support

Get responsive assistance to address your questions and ensure optimal use of the solution before, during, and after your event.

Speed
Creation on map
Importing missions
Mass publishing

They use WeezCrew

Over 1,000 events trust WeezCrew for optimal and efficient management of their populations.

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Frequently asked questions

How does WeezCrew facilitate assigning volunteers to specific tasks?

Thanks to a dedicated interface and an intelligent matching system, WeezCrew automatically matches your volunteers to appropriate tasks based on their availability, skills, and preferences. You can also manually assign tasks by reviewing volunteer profiles, reducing errors.

Can I customise task sheets and assignments?

Absolutely! With WeezCrew, you can create detailed task sheets with descriptions, supporting documents, explanatory videos, and GPS locations. These sheets are then automatically sent to volunteers, along with personalised badges or accreditations.

Can I manage tasks based on time slots?

Yes, WeezCrew allows you to define specific time slots for each task and set volunteer requirements for each period. This feature helps you adjust resources based on attendance or special requirements.

How can volunteers view or modify their assignments?

Volunteers have access to a secure space where they can view their tasks, update their personal information, and adjust their availability. This space can be integrated directly into your website for a seamless, transparent experience.

Does WeezCrew provide communication tools for assignments and tasks?

Yes, you can automatically send personalised emails or SMS to volunteers once tasks are assigned. Each message includes details like task descriptions, locations, and contact information for supervisors, ensuring clear and effective coordination.