Volunteer management for venues and arenas

WeezCrew is the all-in-one solution for managing your staff, suppliers, and accreditations. Streamline every stage of your venue or arena operations: team scheduling, access management, staff coordination, real-time communication, and on-site operations for every show or concert.

Let's discuss your needs

Landing EN-UK – Volunteer management for venues and arenas

They use WeezCrew

The biggest sporting events rely on WeezCrew for optimal and efficient management of their populations.

Save time and simplify your processes.

Running a concert hall or arena requires fluid organisation and efficient management of staff, hospitality teams and service providers. With WeezCrew, you can centralise all your operations to optimise event planning, recruitment and team communication within your venue.

Simplified scheduling

Centralise schedules for technical staff, front-of-house teams, and service providers for concerts, shows, and events. Get a clear overview of spaces and assignments.

Optimised recruitment

Easily recruit staff for various roles, such as audience reception, security, technical support, or artist management, and automate their registration.

Accurate role assignments

Assign tasks based on individual skills and availability while minimising errors with our intelligent scheduling tool.

Targeted communication

Stay in touch with your teams via email and SMS, sending quick updates on schedules, event instructions, or important information.

Simplified logistics

Manage the distribution of equipment (badges, accreditations, radios, uniforms) and track their allocation in real time.

Access control

Ensure secure access to dressing rooms, backstage areas, technical zones, and VIP spaces by assigning customised accreditations to artists, technicians, media, and partners.

1,000+ events supported
10 to 10,000 volunteers
24/7 customer service

Master the management of your venue’s workforce.

Easily coordinate your staff, front-of-house teams, and accreditations with WeezCrew, designed to meet the needs of venues and arenas of all sizes.

Customisable forms

Create tailored registration forms to collect all necessary information about your staff and service providers, including availability, preferred roles (technical, security, front-of-house, production), certifications, and qualifications. Adjust forms to suit each event’s unique needs.

Easy team integration

Add permanent and temporary staff as well as service providers via individual registrations, bulk imports, or by syncing with your existing database on WeezCrew.

Delegation and access management

Provide department managers with secure access to manage registrations and assignments. Set up specific accreditations based on roles (technical, production, security, front-of-house) and zones (stage, control room, dressing rooms, VIP areas).

Automated communication

Keep your teams informed with automated emails and SMS notifications. Send their badges, schedules, job descriptions, and accreditations based on their role in your venue.

Generate professional documents

Quickly create badges, accreditations, and logistical documents branded to your venue, tailored to each role and event.

The essential tool for all teams in your venue or arena.

With WeezCrew, ensure seamless coordination of everyone involved in organising concerts and shows with a solution built for the specific needs of venues and arenas.

Staff & service providers

Security agents, technicians, front-of-house teams, stage managers, every team member benefits from optimised scheduling and tailored accreditations.

Artists & production teams

Manage access and accreditations for artists, musicians, and technical crews, granting them specific permissions for dressing rooms, backstage areas, and tech zones.

VIPs & media

Offer journalists, photographers, and special guests personalised accreditations and a smooth access control experience.

Partners & sponsors

Ensure an optimal experience for your partners and sponsors by assigning them dedicated access to hospitality and VIP areas.

An intuitive and adaptable solution for your venue or arena.

WeezCrew transforms staff, supplier, and accreditation management with customisable tools designed for venues and arenas hosting concerts and performances.

User-friendly interface

Navigate easily with a platform built to simplify staff, front-of-house, and security management.

Branded experience

Customise forms, emails, badges, and assignment sheets to match your venue’s branding and provide a smooth, professional experience.

Fast and simple registration

Offer staff and service providers a quick and easy registration process to indicate their availability and role preferences.

Flexible and adaptable tool

Efficiently manage teams for all types of events, from one-off performances to multi-day tours or artist residencies.

Integration with Weezevent solutions

Synchronize WeezCrew with ticketing, access control, and accreditation tools for seamless team and guest management.

Dedicated support

Receive responsive assistance to ensure smooth onboarding and efficient management before, during, and after every event.

Features for every venue and arena.

Creating forms
Team administration
Automatic delivery of securities
Individual or group registrations
Creating campaigns
Creating accreditations
Definition of missions
Moderation of requests
Campaign management

See all features

Run your venue or arena events efficiently.

WeezCrew is the ideal solution for organising and supervising your staff, suppliers and accreditations. Whether you’re planning an intimate concert or a large-scale show, you’ll benefit from a tool designed for venues and arenas, simplifying and optimising the management of your teams and your access.

Track real-time performance
Reduce organisational errors
Improve team coordination

Our success stories

Discover our greatest success stories.

Ready to launch your event?

Request a demo Access WeezCrew

Frequently asked questions

How does WeezCrew simplify staff and service provider management for venues and arenas?

WeezCrew centralises the registration, assignment, and tracking of technical teams, security agents, front-of-house staff, and service providers. With optimised scheduling and real-time visibility, you can efficiently manage your workforce based on the needs of each event.

Can WeezCrew handle accreditations and access control?

Yes, WeezCrew allows you to assign customised accreditations to different personnel categories (staff, artists, VIPs, media, technicians). You can set specific access permissions for backstage areas, dressing rooms, control rooms, press zones, and VIP lounges, and synchronise these accreditations with your venue’s access control system.

How does WeezCrew improve communication with teams during an event?

WeezCrew features SMS and email notifications to quickly inform teams of schedule updates, last-minute instructions, or security alerts. You can also centralise and share important documents such as technical sheets, venue maps, and specific instructions.

Can I track staff presence and accreditation usage in real time?

Yes, with a live dashboard, you can monitor check-ins and check-outs of teams, technicians, and accredited personnel in real time. This helps optimise workforce management and respond quickly to unforeseen situations, ensuring smooth event execution.

Is WeezCrew compatible with other event management tools?

Absolutely! WeezCrew integrates with Weezevent solutions, including ticketing, cashless payments, and access control. This seamless connection allows you to efficiently manage staff, accreditations, and audience logistics within your venue or arena.