Volunteer management for festivals

WeezCrew is the all-in-one solution for managing your volunteers, staff, and accreditations. Streamline every step of your festival: planning, recruitment, assignment, communication, and real-time operations monitoring.

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Landing EN – Volunteer management for festivals

They use and trust WeezCrew

The biggest festivals trust WeezCrew for optimal and efficient management of their various teams.

Save time and simplify your processes

Managing teams for festivals is a complex challenge. With WeezCrew, you get a tool specifically designed to meet the needs of organisers of musical and cultural events.

Intuitive planning

Create and centralise your schedules and volunteer tasks with detailed properties (start/end dates, mission details, location, supervisor, access conditions).

Simplified recruitment

Efficiently recruit your volunteers for key roles such as parking management or ticketing, and automate registrations to save valuable time.

Quick and accurate assignments

Easily assign slots to your teams based on their availability, skills, and preferences for optimised and error-free organisation.

Effective communication

Send instructions or updates via targeted emails and SMS to keep smooth coordination with all your teams.

Seamless operations on D-Day

Easily manage T-shirts, meals, accommodation and badges, while monitoring missions in real time.

Centralised accreditation

Set accreditation quotas, manage batches of accreditations and automate the sending of personalised emails to each volunteer according to their tasks, while synchronising access with your cashless and access control systems.

+1 000 Events
From 10 to 10,000 volunteers
24/7 Customer service

Master your volunteer registrations

Coordinate your volunteers, staff, and accreditations with a solution designed to address the specific challenges of festivals.

Custom forms

Create personalised forms to collect essential information from your volunteers and accredited individuals. Add fields tailored to your needs (availability, mission preferences, medical conditions, etc.), and manage them easily through intelligent forms.

Easily add your teams

Add your volunteers and team members in various ways: via individual forms, group registrations, bulk imports, or directly from your existing WeezCrew community database.

Delegation and advanced settings

Allow your team leaders to manage registrations themselves through a secure space. Configure specific accreditations by role or area (backstage access, radios for security, catering, etc.) for optimal organisation.

Simplified and automated communication

Engage your volunteers with automated email and SMS campaigns. Send dynamic documents (badges, tickets, accreditations) personalised according to tasks and zones, and provide clear instructions at each step.

Generate professional documents

Easily create badges, tickets, or accreditations using standard or fully customised templates that reflect your festival’s visual identity.

The essential tool to all your festival teams

WeezCrew transforms the management of your volunteers and participants with tools designed to ensure the success of your event.

Volunteers

The heart of your festival, volunteers benefit from a quick registration process, effective follow-up, and optimal task distribution management.

Staff - Providers

The pillars of the organisation, whether internal or external, receive accreditations tailored to their key roles for the smooth running of the festival.

Media - Professionals

Journalists, photographers, or artists can easily submit an accreditation request online, paid or free, validated based on your criteria.

Partners

Your strategic partners access exclusive rights through personalised accreditations, in line with your contractual commitments.

An intuitive and modular solution

Simplify your team management with a tool designed to meet the unique needs of festivals.

An accessible interface for all

Navigate easily with an intuitive solution designed to simplify the administrative management of your volunteers.

White-label customisation

Customise every element according to your identity: forms, emails, badges, and assignment sheets for a tailor-made experience.

Festival-focused features

Reduce errors and optimise your schedules with a solution connected to your cashless and access control systems.

Build and mobilise your community

Create a global database of all your volunteers and reuse their information for future editions without requiring re-registration. Send targeted email campaigns directly to engage your community (thanks, volunteer calls, invitations).

Weezevent interconnection

Take advantage of seamless integration with all Weezevent solutions to boost efficiency, productivity, and provide a smooth user experience.

Dedicated customer support

Get responsive assistance to address your questions and ensure optimal use of the solution before, during, and after your festival.

Features for every festival.

Form creation
Team admin
Automatic delivery of roles
Individual or group subscriptions
Campaign creation
Accreditation creation
Defining missions
Requests moderation
Campaign management

See all functionalities

Simplify your festival organisation.

Manage your volunteers, staff, and accreditations with WeezCrew, the solution designed to optimise your team management. Streamline every step of your festival, from planning to operations monitoring, while improving coordination and efficiency on the ground.

Track performance in real-time
Reduce organisational errors
Improve team coordination

Our success stories

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Frequently asked questions

How does WeezCrew help organise a festival?

WeezCrew is a tool specifically designed for festivals, simplifying planning, recruitment, and volunteer management. It allows you to easily coordinate tasks across various zones (stages, logistics, bars) and ensures a smooth experience for everyone involved, from volunteers to partners.

Does WeezCrew cater to the specific needs of music and sports festivals?

Yes, whether your festival is music-based, sports-oriented, or cultural, WeezCrew adapts to your needs. It centralises task management and guarantees optimal coordination of volunteers and technical teams, while also handling key aspects such as accreditations, security, and partner relations.

Can we recruit and manage volunteers for a festival with a small budget?

Absolutely. WeezCrew is ideal for festival organisers, whether they’re large organisations or small associations. With its simple and effective tools, you can recruit, allocate, and track volunteers while staying within your budget.

How does WeezCrew enhance the volunteer experience at a festival?

Volunteer experience is at the heart of WeezCrew. With a streamlined registration process, clear task management, and effective communication via SMS and email, your volunteers are guided at every step. This boosts their engagement and satisfaction, fostering a true team spirit.

What should I do if I need assistance during the festival?

During your festival, the WeezCrew team is available 24/7 to assist with any needs. Whether it’s adjusting schedules, solving technical issues, or answering your queries, our customer support ensures a smooth and successful event.