5 elements to finalise your NYE party planning

5 elements to finalise your NYE party planning

New Year’s Eve is com­ing! To cel­e­brate in style, whether you are a pro­fes­sion­al event plan­ner or an indi­vid­ual, whether you are plan­ning a par­ty for 10 or 1,000 peo­ple, Weezevent’s solu­tions will help you plan a mem­o­rable NYE for your guests. Fol­low these pieces of advice to pre­pare your part and man­age all the details on the day.


  1. Share your online tick­et office
  2. Sell the last tick­ets on site
  3. Per­form access con­trol
  4. Man­age your stocks
  5. Com­mu­ni­cate with your guests

1. Share your online ticket office

Your online ticket office

Online tick­et sales ben­e­fit both New Year’s Eve par­ty organ­is­ers and buy­ers. These par­ties are so pop­u­lar that par­tic­i­pants who have not pur­chased their tick­ets before going to the par­ty have to wait in line for a long time with­out any guar­an­tee they will be able to get in. For the organ­is­ers, track­ing their tick­et sales in real time, start­ing sev­er­al weeks before the day of the event, allows them to adjust their com­mu­ni­ca­tion and bud­gets if nec­es­sary.

Weezevent gives you the chance to add your tick­et­ing mod­ule to your web­site in a sim­ple and fast way. You will then increase the expo­sure of your tick­et­ing and allow your par­tic­i­pants to book their tick­ets direct­ly from your site. You don’t have a web­site? Cre­ate a mini-site in a few clicks for an almost sim­i­lar result.

Your tickets on Facebook

On Face­book, there are many ways to gain expo­sure and attract poten­tial atten­dees to your tick­et office. You can start by adding your tick­et­ing to a Face­book page, but it is strong­ly rec­om­mend­ed to cre­ate an event ded­i­cat­ed to your New Year’s Eve par­ty. You will then be able to post your tick­et office there:

Good to know: Whether you decide to choose Linkedin, Face­book, Twit­ter or Insta­gram, the best thing is for your par­tic­i­pants to com­mu­ni­cate about your evening via their own social net­works. This will increase your event’s expo­sure effort­less­ly and trans­form your par­tic­i­pants into ambas­sadors. With Weezevent, shar­ing but­tons are avail­able to each tick­et buy­er. This arti­cle details how this default option works.

Your tickets on Instagram

Insta­gram has the par­tic­u­lar­i­ty of not allow­ing shar­ing URL links in a clas­sic post. How­ev­er, you can enter your tick­et office’s URL in your profile’s bio. Accounts with more than 10,000 fol­low­ers can also share a link in each post­ed sto­ry.

Good to know: Face­book and Insta­gram offer tar­get­ed adver­tis­ing solu­tions for organ­is­ers who want to boost their events’ expo­sure with those most like­ly to attend.

Your tickets by email

Email is a tra­di­tion­al and effec­tive way to com­mu­ni­cate about your event. It is cus­tom­ary to send a newslet­ter to inform your con­tacts about the New Year’s Eve par­ty you are organ­is­ing. You can pre­pare reminders based on the amount of qual­i­ta­tive infor­ma­tion you need to pro­vide. The more inter­est­ing your con­tent is, the more your emails will be read, appre­ci­at­ed, and will encour­age your recip­i­ents to book tick­ets for your New Year’s Eve par­ty. If you have already organ­ised sim­i­lar par­ties, you should first tar­get the lists of atten­dees from these events.

In addi­tion, you can use your email sig­na­ture as a com­mu­ni­ca­tion sup­port by adding a redi­rect link to your Weezevent tick­et office. Thus, for each com­mu­ni­ca­tion, your recip­i­ent will be able to learn about your event and access the tick­et office.

2. Sell the last tickets on site

You haven’t sold all your New Year’s Eve par­ty tick­ets? Don’t wor­ry, we’ll give you some tips on how to sell out, as some par­tic­i­pants may come to your par­ty with­out buy­ing tick­ets first. For this pur­pose, Weezevent pro­vides an on-site tick­et office that can be accessed direct­ly from your Weezevent inter­face.

We advise you to read this arti­cle explain­ing in detail what the on-site sale with the Weezevent tick­et office is and how it works.

If this solu­tion is not suit­able for you, you can print out the remain­ing stock of tick­ets. Stock print­ing is tak­en into account in your event’s turnover as if the tick­ets had been pur­chased online.

How­ev­er, if you print more tick­ets than you sell, you can then delete the excess tick­ets. To do this, go to ATTENDEES > Man­age atten­dees and delete the unsold tick­ets so that the account­ing doc­u­ments made avail­able to you are up to date.

3. Perform access control

As soon as the par­ty starts, you will have to check the tick­ets of each attendee. To do this, Weezevent offers sev­er­al reli­able and effi­cient access con­trol solu­tions.

WeezAccess Listing

This con­trol method means print­ing the paper guest lists to man­u­al­ly con­trol vis­i­tors upon their arrival. Sim­ple and effec­tive, this solu­tion is suit­able for most low-traf­fic events.

WeezAccess Mobile

This con­trol solu­tion works by down­load­ing the WeezA­c­cess app on your Apple or Android mobile phone and con­trol­ling the tick­ets by flash­ing the bar­codes with the cam­era inte­grat­ed into your mobile phone!

WeezAccess Pro

WeezA­c­cess Pro is an access con­trol device includ­ing a high-per­for­mance laser scan­ner. WeezA­c­cess Pro mobile devices will allow you to man­age access in com­plete safe­ty and in all sit­u­a­tions.

You can order from our online shop.

4. Manage your stocks

From your Weezevent inter­face, you can access the num­ber of atten­dees from ATTENDEES > Man­age atten­dees. You will be able to assess the needs in terms of drinks, food, etc. as well as spe­cial cross-sell­ing orders (bot­tles of Cham­pagne, VIP lounge, or even lim­ou­sine rides, etc.).

5. Communicate with your guests

If you want to pro­vide your atten­dees with some last-minute infor­ma­tion, you can export their email address­es from the COMMUNICATE > Export emails tab. Then, it is up to you to send them an email with the infor­ma­tion you wish to com­mu­ni­cate.

Plan a par­ty

Share this article

Find THE theme for your next party

Theme parties are a must for any event planners. Even if themes and concepts evolve with the trends over the years, themed parties are timeless! It is up to you to master all aspects of it to plan an unforgettable party for your guests. Here are some tips to find the right theme for you, and to pursue all your ideas!

Read the article