5 elements to finalise your NYE party planning

5 elements to finalise your NYE party planning

New Year’s Eve is com­ing! Whether you are a pro­fes­sion­al event plan­ner or an indi­vid­ual, whether you are plan­ning a par­ty for 10 or 1,000 peo­ple, Weezevent’s solu­tions will help you plan a mem­o­rable NYE for your guests. Fol­low our advice to pre­pare your part and man­age all the details on the day.

Con­tents

  1. Share your online tick­et office
  2. Sell­ing the last tick­ets on site
  3. Man­age access control
  4. Man­age your stocks
  5. Com­mu­ni­cate with your guests

1. Share your online ticket office

Your online ticket office

Online tick­et sales ben­e­fit both par­ty organ­is­ers and tick­et buy­ers. NYE par­ties are so pop­u­lar that par­tic­i­pants who have not pur­chased their tick­ets before going to the par­ty have to wait in line for a long time with­out any guar­an­tee they will be able to get in. For organ­is­ers, the abil­i­ty to track tick­et sales in real time, start­ing sev­er­al weeks before the day of the event, allows them to adjust their mes­sag­ing and bud­gets if necessary.

Weezevent gives you the chance to add a tick­et­ing mod­ule to your web­site in a sim­ple and fast way. This will increase the expo­sure of your tick­ets and allow your par­tic­i­pants to book their tick­ets direct­ly from your site. You don’t have a web­site? Cre­ate a mini-site in a few clicks for an almost sim­i­lar result.

Sell tickets on Facebook

There are many ways to gain expo­sure and attract poten­tial atten­dees to your tick­et office on Face­book. You can start by adding access to your tick­ets to a Face­book page, but it is strong­ly rec­om­mend­ed to cre­ate an event ded­i­cat­ed to your New Year’s Eve par­ty. You will then be able to post your tick­et office there:

Good to know: Whether you decide to use Linkedin, Face­book, Twit­ter or Insta­gram, the best thing is for your par­tic­i­pants to com­mu­ni­cate about your evening via their own social net­works. This will increase your event’s expo­sure and trans­form your par­tic­i­pants into ambas­sadors. With Weezevent, shar­ing but­tons are avail­able to each tick­et buy­er. This arti­cle details how this option works.

Your tickets on Instagram

Insta­gram does not allow URL links to be shared in a clas­sic post. How­ev­er, you can enter your tick­et office’s URL in your profile’s bio. Since Octo­ber 2021, all accounts, even those with less than 10,000 fol­low­ers, can share a link in each shared Story.

Good to know: Face­book and Insta­gram offer tar­get­ed adver­tis­ing solu­tions for organ­is­ers who want to boost their events’ expo­sure with those most like­ly to attend.

Your tickets by email

Email is a tra­di­tion­al and effec­tive way to com­mu­ni­cate about your event. It is cus­tom­ary to send a newslet­ter to inform your con­tacts about the New Year’s Eve par­ty you are organ­is­ing. You can pre­pare reminders based on the amount of infor­ma­tion you need to pro­vide. The more inter­est­ing your con­tent is, the more like­ly your emails will be read, appre­ci­at­ed, and will encour­age recip­i­ents to book tick­ets for your New Year’s Eve par­ty. If you have already organ­ised sim­i­lar par­ties, you should first tar­get the lists of atten­dees from these events.

In addi­tion, you can use your email sig­na­ture as a com­mu­ni­ca­tion method by adding a link to your Weezevent tick­et office. Thus, for each com­mu­ni­ca­tion, your recip­i­ent will be able to learn about your event and access the tick­et office.

Don’t hes­i­tate to read our arti­cle “9 ques­tions to ask your­self when choos­ing an email­ing solu­tion for your events” to learn more about the dif­fer­ent fea­tures of email­ing solutions.

2. Selling the final tickets

You haven’t sold all your New Year’s Eve par­ty tick­ets? Don’t wor­ry, we’ll give you some tips on how to sell them, as some par­tic­i­pants may come to your par­ty with­out buy­ing tick­ets in advance. For this pur­pose, Weezevent pro­vides an on-site tick­et office that can be accessed direct­ly from your Weezevent interface.

We advise you to read this arti­cle explain­ing in detail how the on-site sales with the Weezevent tick­et office works and what it is.

If this solu­tion is not suit­able for you, you can print out the remain­ing stock of tick­ets. Stock print­ing is tak­en into account in your event’s turnover as if the tick­ets had been pur­chased online at full value.

How­ev­er, if you print more tick­ets than you sell, you can then delete the excess tick­ets. To do this, go to ATTENDEES > Man­age atten­dees and delete the unsold tick­ets so that the infor­ma­tion made avail­able to you are up to date.

3. Manage access control

As soon as the par­ty starts, you will have to check the tick­ets of each attendee. To do this, Weezevent offers sev­er­al reli­able and effi­cient access con­trol solutions.

WeezAccess Listing

This con­trol method means print­ing off phys­i­cal lists to man­u­al­ly con­trol vis­i­tors upon their arrival. Sim­ple and effec­tive, this solu­tion is suit­able for most low-traf­fic events.

WeezAccess Mobile

This con­trol solu­tion works by down­load­ing the WeezA­c­cess app on your Apple or Android device and con­trol­ling the tick­ets by scan­ning the bar­codes with the cam­era inte­grat­ed into your device!

WeezAccess Pro

WeezA­c­cess Pro is an access con­trol device includ­ing a high-per­for­mance laser scan­ner. WeezA­c­cess Pro mobile devices will allow you to man­age access in com­plete safe­ty and in all situations.You can choose which method suits you best from our web­site.

4. Manage your stocks

From your Weezevent inter­face, you can access the num­ber of atten­dees from ATTENDEES > Man­age atten­dees. You will be able to assess the needs in terms of drinks, food, etc. as well as spe­cial cross-sell­ing orders (bot­tles of Cham­pagne, VIP access, lim­ou­sine rides, etc.).

5. Communicate with your guests

If you want to pro­vide your atten­dees with some last-minute infor­ma­tion, you can export their email address­es from the COMMUNICATE > Export emails tab. Then it is up to you to send them an email with the infor­ma­tion you wish to com­mu­ni­cate. You can also use our CRM, Weez­Tar­get, to send emails to your par­tic­i­pants effortlessly.

Plan a party 

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