5 elements to finalise your NYE party planning

5 elements to finalise your NYE party planning

New Year’s Eve is com­ing! To cel­e­brate in style, whether you are a pro­fes­sion­al event plan­ner or an indi­vid­ual, whether you are plan­ning a par­ty for 10 or 1,000 peo­ple, Weezevent’s solu­tions will help you plan a mem­o­rable NYE for your guests. Fol­low these pieces of advice to pre­pare your part and man­age all the details on the day.

Con­tents

  1. Share your online tick­et office
  2. Sell the last tick­ets on site
  3. Per­form access con­trol
  4. Man­age your stocks
  5. Com­mu­ni­cate with your guests

1. Share your online ticket office

Your online ticket office

Online tick­et sales ben­e­fit both New Year’s Eve par­ty organ­is­ers and buy­ers. These par­ties are so pop­u­lar that par­tic­i­pants who have not pur­chased their tick­ets before going to the par­ty have to wait in line for a long time with­out any guar­an­tee they will be able to get in. For the organ­is­ers, track­ing their tick­et sales in real time, start­ing sev­er­al weeks before the day of the event, allows them to adjust their com­mu­ni­ca­tion and bud­gets if nec­es­sary.

Weezevent gives you the chance to add your tick­et­ing mod­ule to your web­site in a sim­ple and fast way. You will then increase the expo­sure of your tick­et­ing and allow your par­tic­i­pants to book their tick­ets direct­ly from your site. You don’t have a web­site? Cre­ate a mini-site in a few clicks for an almost sim­i­lar result.

Your tickets on Facebook

On Face­book, there are many ways to gain expo­sure and attract poten­tial atten­dees to your tick­et office. You can start by adding your tick­et­ing to a Face­book page, but it is strong­ly rec­om­mend­ed to cre­ate an event ded­i­cat­ed to your New Year’s Eve par­ty. You will then be able to post your tick­et office there:

Good to know: Whether you decide to choose Linkedin, Face­book, Twit­ter or Insta­gram, the best thing is for your par­tic­i­pants to com­mu­ni­cate about your evening via their own social net­works. This will increase your event’s expo­sure effort­less­ly and trans­form your par­tic­i­pants into ambas­sadors. With Weezevent, shar­ing but­tons are avail­able to each tick­et buy­er. This arti­cle details how this default option works.

Your tickets on Instagram

Insta­gram has the par­tic­u­lar­i­ty of not allow­ing shar­ing URL links in a clas­sic post. How­ev­er, you can enter your tick­et office’s URL in your profile’s bio. Accounts with more than 10,000 fol­low­ers can also share a link in each post­ed sto­ry.

Good to know: Face­book and Insta­gram offer tar­get­ed adver­tis­ing solu­tions for organ­is­ers who want to boost their events’ expo­sure with those most like­ly to attend.

Your tickets by email

Email is a tra­di­tion­al and effec­tive way to com­mu­ni­cate about your event. It is cus­tom­ary to send a newslet­ter to inform your con­tacts about the New Year’s Eve par­ty you are organ­is­ing. You can pre­pare reminders based on the amount of qual­i­ta­tive infor­ma­tion you need to pro­vide. The more inter­est­ing your con­tent is, the more your emails will be read, appre­ci­at­ed, and will encour­age your recip­i­ents to book tick­ets for your New Year’s Eve par­ty. If you have already organ­ised sim­i­lar par­ties, you should first tar­get the lists of atten­dees from these events.

In addi­tion, you can use your email sig­na­ture as a com­mu­ni­ca­tion sup­port by adding a redi­rect link to your Weezevent tick­et office. Thus, for each com­mu­ni­ca­tion, your recip­i­ent will be able to learn about your event and access the tick­et office.

2. Sell the last tickets on site

You haven’t sold all your New Year’s Eve par­ty tick­ets? Don’t wor­ry, we’ll give you some tips on how to sell out, as some par­tic­i­pants may come to your par­ty with­out buy­ing tick­ets first. For this pur­pose, Weezevent pro­vides an on-site tick­et office that can be accessed direct­ly from your Weezevent inter­face.

We advise you to read this arti­cle explain­ing in detail what the on-site sale with the Weezevent tick­et office is and how it works.

If this solu­tion is not suit­able for you, you can print out the remain­ing stock of tick­ets. Stock print­ing is tak­en into account in your event’s turnover as if the tick­ets had been pur­chased online.

How­ev­er, if you print more tick­ets than you sell, you can then delete the excess tick­ets. To do this, go to ATTENDEES > Man­age atten­dees and delete the unsold tick­ets so that the account­ing doc­u­ments made avail­able to you are up to date.

3. Perform access control

As soon as the par­ty starts, you will have to check the tick­ets of each attendee. To do this, Weezevent offers sev­er­al reli­able and effi­cient access con­trol solu­tions.

WeezAccess Listing

This con­trol method means print­ing the paper guest lists to man­u­al­ly con­trol vis­i­tors upon their arrival. Sim­ple and effec­tive, this solu­tion is suit­able for most low-traf­fic events.

WeezAccess Mobile

This con­trol solu­tion works by down­load­ing the WeezA­c­cess app on your Apple or Android mobile phone and con­trol­ling the tick­ets by flash­ing the bar­codes with the cam­era inte­grat­ed into your mobile phone!

WeezAccess Pro

WeezA­c­cess Pro is an access con­trol device includ­ing a high-per­for­mance laser scan­ner. WeezA­c­cess Pro mobile devices will allow you to man­age access in com­plete safe­ty and in all sit­u­a­tions.

You can order from our online shop.

4. Manage your stocks

From your Weezevent inter­face, you can access the num­ber of atten­dees from ATTENDEES > Man­age atten­dees. You will be able to assess the needs in terms of drinks, food, etc. as well as spe­cial cross-sell­ing orders (bot­tles of Cham­pagne, VIP lounge, or even lim­ou­sine rides, etc.).

5. Communicate with your guests

If you want to pro­vide your atten­dees with some last-minute infor­ma­tion, you can export their email address­es from the COMMUNICATE > Export emails tab. Then, it is up to you to send them an email with the infor­ma­tion you wish to com­mu­ni­cate.

Plan a par­ty

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