This October, Halloween – one of the celebrations with the most creative potential – is back! Soon, ghosts, horror movie characters and other creatures will be walking the streets of every city in search of candy. Meanwhile, others will use this opportunity to celebrate with a unique – or even crazy – theme.
If this collective energy makes you want to organise a party to celebrate Halloween in style, here are 5 tips to plan an evening that your guests will never forget!
- Choose a date and time
- Get started
- Think about the details
- Manage food and drinks
- Plan a costume competition
1. Choose a date and time
Officially, Halloween is held on October 31st, but Halloween-themed parties usually take place over a couple of weeks around that date. It would be a shame to deprive oneself of a party on the pretence that it is too early or too late for it to be considered “Halloween time”. However, you must be careful when choosing the best date, especially in terms of who will be invited to attend.
Adults with children will generally be busy on the evening of the 31st. Competition is also very fierce around this time. Depending on the programme, and your Halloween-party theme, make sure that your guests will be there and that they will not choose to attend another party instead. A quick search on social media will give you an idea of what is happening near you.
2. Get started
Invitations are very important for a themed party. This is usually the first point of contact between you and your guests. If the invitation doesn’t immediately make them want to attend your party, you’ve missed something. Quite often invitations mean creating a Facebook event, or a website for the most motivated – or a Weezevent minisite which can be created for free in a few minutes.
Whether your party is free or not, organised just for your friends or open to all, why not set up registrations? It is an opportunity to create a fun form asking, for example, what potions the guest will bring, clues about their costumes etc. Your creativity has no limits with Weezevent!
If your party is organised in a bar or a club, you may want to set up a real online ticketing module. With competition from the many other Halloween parties around, online ticketing will ensure that you sell tickets before the event even begins. This will help you adjust your communication, plan enough food and drinks, etc. in short, you’re giving yourself the opportunity to make your event a success!
3. Think about the details
Your event description and your programme should leave nothing to chance. The time of the event, the address, the theme for the costumes, the need to bring food and drinks or not is the basic information you need to share. For anything else, you are free to do as you please!
What with decorations, food and beverage ingredients, entertainment equipment, costumes…it’s easy to get overwhelmed! Planning all of this in advance will ensure you avoid any last-minute stress. You will be able to enjoy the party like all the other guests, you will have time for them and make the same unforgettable memories.
4. Manage food and drinks
Planning a party alone for Halloween is a real challenge! That’s why the host usually asks guests to bring food and drink with them. It’s also more friendly, and everyone can showcase their cooking talents with the most extravagant and spooky recipes!
Even if you don’t prepare everything yourself, you can set a theme for guests to follow. Give them recipes that are easy to prepare and that are within your theme. Organise a competition for the best dessert or the most “Halloween-y” drink. Create momentum so everyone gets involved!
5. Plan a costume competition
What would a Halloween party be without a costume competition? Communicate as much as you can about the rules of your competition. Invitations, description of your event, a programme, social media posts, emails… give yourself every opportunity to talk about it! The earlier you start talking about it and the more often you talk about it, the more time your guests will have to prepare. A costume takes time to make, so you can also give them tips and tricks to get the best costume.
You may also like to let people know about the prize(s) to be won! You can create categories based on different costume themes: horror, cartoon, make-up, DIY, etc.
Keep all this in mind as you plan; or ask your friends to participate in the organisation and get familiar with the best tools to support you. Weezevent helps you discover all the features you need to plan the Halloween party of your dreams – or rather your nightmares. Just click on the button below:
If you have any questions about setting up the ticketing or registration for your Halloween party get in touch.