Organising a workshop for kids: 5 things to know

Organising a workshop for kids: 5 things to know

At school, at home, in a leisure cen­tre or on hol­i­days, chil­dren always need dis­cov­ery-based activ­i­ties. Organ­is­ing a work­shop for kids is a good way to get them to have fun and learn while using their bound­less ener­gy. These 5 tips will help you sup­port them and give them a time an expe­ri­ence they will nev­er for­get.

Con­tents 

  1. Pick a theme
  2. Com­ply with the law
  3. Com­mu­ni­cate strate­gi­cal­ly
  4. Make book­ings easy
  5. Hire the right peo­ple to facil­i­tate

1. Pick a theme

After defin­ing the age range of the chil­dren par­tic­i­pat­ing in the work­shop and their num­ber, choos­ing a theme is a cru­cial step. There is an infi­nite num­ber of them, from the most tra­di­tion­al to the most unique, in the fol­low­ing cat­e­gories: nature activ­i­ties, cre­ative hob­bies, arts and crafts, music, the­atre. If pos­si­ble, ask the chil­dren or their par­ents about the activ­i­ties they have already done in the few months before the work­shop. Then, it’s up to you to decide if you want to stand out so that chil­dren dis­cov­er new things, or if you pre­fer to please them with a theme they love. If you go for the lat­ter, imag­ine a work­shop that would allow them to explore the theme from anoth­er angle.

2. Comply with the law

Due care

When you organ­ise a work­shop for under 18 year-olds, you are obvi­ous­ly respon­si­ble for their safe­ty, and all the more so in the eyes of the law. This requires you to do what is nec­es­sary to ensure the safe­ty of chil­dren. Your con­trac­tu­al civ­il lia­bil­i­ty is engaged in the event of non-com­pli­ance with this oblig­a­tion.

Supervision duties

From the moment the chil­dren enter your premis­es, you are oblig­ed to con­stant­ly super­vise them with the great­est care. This oblig­a­tion no longer applies when chil­dren leave your premis­es. In the case of more mature and inde­pen­dent teenagers, a cer­tain degree of free­dom may be grant­ed. How­ev­er, it is impor­tant to be vig­i­lant and make them account­able. In the event of an inci­dent, it is indeed the pub­lic or pri­vate asso­ci­a­tion that is respon­si­ble.

Suitability of the venue and equipment

Stan­dards are required for pub­lic places. There­fore, pay atten­tion to the health and safe­ty of the dif­fer­ent venues where you organ­ise events. For more infor­ma­tion, go to www.hse.gov.uk.

Insurance

All the above men­tioned risks can be cov­ered by spe­cial insur­ance. Com­par­isons providers and get insur­ance to pro­tect your­self from the most com­mon risks relat­ed to your activ­i­ty.

3. Communicate strategically

You don’t need to be a com­mu­ni­ca­tion genius to attract as many par­tic­i­pants as pos­si­ble to your work­shops. Sim­ply com­mu­ni­cate in strate­gic loca­tions: schools, small busi­ness­es, super­mar­kets, etc. Give them a small stock of fly­ers or ask them per­mis­sion to put up some posters pro­mot­ing your work­shops.

Local news­pa­pers, town halls and local Face­book groups should also be tar­get­ed. Don’t try to get expo­sure every­where, rather think about the effec­tive­ness of your actions. A mes­sage seen by few peo­ple who are like­ly to be inter­est­ed is always worth much more than a mes­sage seen by thou­sands of peo­ple who are not inter­est­ed at all.

It is also impor­tant for all your com­mu­ni­ca­tion mate­r­i­al to clear­ly men­tions your con­tact details. The par­ents of the kids who will attend your work­shops will first need to be reas­sured. Keep in mind that they entrust you to take care of what is most impor­tant to them.

4. Make bookings easy

Make it easy to book remote­ly! Par­ents, with their busy sched­ules, may not have the oppor­tu­ni­ty to trav­el to reg­is­ter their chil­dren for your work­shops at the times when you are avail­able. Make their lives eas­i­er by offer­ing online book­ings using a spe­cialised tool.

In your cus­tom reg­is­tra­tion form, you will be able to ask key infor­ma­tion such as the child’s first and last name, age, con­tact per­son if nec­es­sary, aller­gies, etc. You will col­lect data that will help you pre­pare your work­shops in the best way pos­si­ble.

With a few clicks, you can also sched­ule ses­sions for the days and times of your work­shops. Par­ents book a tick­et for their chil­dren, pay the amount due if the work­shop is not free, and that’s it! You have all you need to organ­ise and plan work­shops for kids very eas­i­ly.

5. Hire the right people to facilitate

Lead­ing and facil­i­tat­ing work­shops for kids requires very spe­cif­ic skills. The num­ber of facil­i­ta­tors must be adjust­ed accord­ing to the kids’ age. Whether they are vol­un­teers, mem­bers of an asso­ci­a­tion or pro­fes­sion­als, be sure to check their skills before hir­ing them.

An inter­view, a role-play­ing exer­cise and a ref­er­ence from a for­mer employ­er are the min­i­mum cri­te­ria to be sure to make the right choice. You need to be sure that the chil­dren will be able to have fun and learn in the best pos­si­ble con­di­tions. If so, they will want to come back and will talk to their friends about it. The same applies to par­ents. It’s dou­ble the word-of-mouth for you!

Are you ready to get start­ed on your work­shop? Are they already planned but you are miss­ing an all-in-one reg­is­tra­tion tool that is easy to use? Dis­cov­er Weezevent’s ser­vices by click­ing below:

Organ­ise a work­shop

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