Organise your New Year’s Eve party with your Weezevent ticketing system!

New Year’s Eve is approach­ing fast. For the occa­sion, whether you’re an indi­vid­ual or a pro­fes­sion­al, whether you’re host­ing 10 peo­ple or 1,000, an online tick­et­ing sys­tem will help you man­age your New Year’s Eve par­ty.

1. You are an individual:

If you want to organ­ise your New Year’s Eve par­ty as an indi­vid­ual, Weezevent can help you. In this arti­cle, we present the set­tings to choose for your online tick­et­ing sys­tem.

Mini-site

As an indi­vid­ual, the tick­et­ing sys­tem for your New Year’s Eve par­ty is not meant to be seen by every­one, only by your guests, so that they can make a finan­cial con­tri­bu­tion, inform you of what they intend to bring, find out rel­e­vant infor­ma­tion about the par­ty, and so on.

We there­fore advise you to set up a pri­vate mini-site. This means your tick­et­ing sys­tem will only be acces­si­ble to peo­ple who know the pass­word.

Tip: Tip: Ask your guests not to share the pass­word to your mini-site. You’ll always have the option to change it for con­fi­den­tial­i­ty rea­sons.

To set up your pri­vate mini-site, go to the tab Sell > On your mini-site, then tick The site is vis­i­ble to those who know the pass­word in the tab Mini-site address and secu­ri­ty.

Event information

You can take advan­tage of your tick­et­ing sys­tem to inform your guests of the sched­ule for the evening by spec­i­fy­ing the menu, for exam­ple. You can also give them infor­ma­tion about the loca­tion of the event by inform­ing them of, say, the near­est car parks or under­ground sta­tions.

Tip: New Year’s Eve always involves a dress code, so don’t for­get to spec­i­fy the style of dress required for this end-of-year par­ty.

To fill in your descrip­tion, go to the tab CONFIGURE > Event details.

Price

In your case, set­ting a price will main­ly serve to con­tribute to cov­er­ing costs (food, drinks, equip­ment rental, etc.). The best choice is to opt for ‘pay what you want’ pric­ing. This type of price can change to give your guests the option to attend accord­ing to their resources.

To make sure that the costs you’ve paid in advance will be cov­ered, we advise you to apply a min­i­mum thresh­old which will mean a min­i­mum con­tri­bu­tion amount.

Tip: You can add a descrip­tion to your price. It’s up to you to be as con­vinc­ing as pos­si­ble so that your guests under­stand the impor­tance of con­tribut­ing to the event’s costs.

To set up your price, go to the tab CONFIGURE > Tick­et types and sell­ing and fol­low the steps in this arti­cle.

Form

At a New Year’s Eve par­ty, it’s always inter­est­ing to know who’s bring­ing what, whether it’s a dessert, drinks or even fur­ni­ture (chairs, tables, etc.).

With your Weezevent tick­et­ing sys­tem, you can attach a form to your price. With­in this form, you can cre­ate your own cus­tom field which asks your guests what they will bring to the par­ty. For the type of answer, use a text field.

Tip: You can add a com­ment to your cus­tom field, which will allow you to spec­i­fy what you want to know.

To set up your form, go to the tab CONFIGURE > Forms and fol­low the steps in this arti­cle.

Quantity limit

As an indi­vid­ual, you can’t wel­come every­one to your event, so set­ting a lim­it is essen­tial to avoid being over­whelmed on D‑Day.

Tip: You can dis­play the remain­ing places on your tick­et­ing sys­tem to inform your guests (CONFIGURE > Tick­et­ing options).

To set up your lim­its, go to the tab CONFIGURE > Tick­et types and sell­ing and fol­low the steps in this arti­cle.

Invitation

Some of your guests may have already paid by cheque, cash or oth­er means of pay­ment, mean­ing you can cre­ate an invi­ta­tion for them.

This invi­ta­tion will be in the form of a tick­et on which infor­ma­tion about your event (address, time, date, etc.) will appear. Your guests will there­fore have all the infor­ma­tion they need to attend your New Year’s Eve par­ty, and you will be able to see your real num­ber of atten­dees (ATTENDEES > Man­age atten­dees) and avoid exceed­ing your lim­it.

To send your invi­ta­tions, go to the tab COMMUNICATE > Invi­ta­tions and fol­low the steps in this arti­cle.

2. You are a professional organiser

If you’re a pro­fes­sion­al organ­is­er, the Weezevent tick­et­ing sys­tem is also per­fect­ly suit­ed to your New Year’s Eve par­ty. We present the main set­tings to use for this type of end-of-year par­ty.

Event information

A New Year’s Eve par­ty is often an occa­sion to set a spe­cif­ic dress code. When you cre­ate your Weezevent tick­et­ing sys­tem for this event, use the descrip­tion to spec­i­fy the dress code for your guests.

To fill in your descrip­tion, go to the tab CONFIGURE > Event details.

Prices

As for your party’s tick­et prices, you can set up dif­fer­ent prices such as ‘entry with meal’, ‘entry with­out meal’, ‘entry with drink’, and so on.

To set up your prices, go to the tab CONFIGURE > Tick­et types and sell­ing and fol­low the steps in this arti­cle.

Cross-selling

Dur­ing the event, will you want to offer drinks to your atten­dees? Thanks to cross-sell­ing, you can pro­vide them with your drinks menu when they buy their tick­et. This will make it eas­i­er for you to pre­dict your atten­dees’ needs.

To set up cross-sell­ing, go to the tab TOOLS > Cat­a­logue and fol­low the steps in this arti­cle.

Quantity limit

Don’t for­get to apply a lim­it on the num­ber of atten­dees on New Year’s Eve. This lim­it can be based on the capac­i­ty of your room, your equip­ment and resources, and so on.

Tip: You can dis­play the remain­ing places on your tick­et­ing sys­tem to inform your guests (CONFIGURE > Tick­et­ing options).

To set up your lim­its, go to the tab CONFIGURE > Tick­et types and sell­ing and fol­low the steps in this arti­cle.

You are now ready to organ­ise your New Year’s Eve par­ty and offer your guests an easy-to-use online tick­et­ing sys­tem.

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