The event organiser’s back to school backpack

Note­books, diary, pens, cof­fee, good humour… and tech­nol­o­gy for sim­ple and agile man­age­ment of all your events!

The page is turn­ing on a busy sum­mer, which allowed us to get back in touch with events and recharge our bat­ter­ies. A new sea­son begins, and Weezevent offers you its back­pack full of tech­nolo­gies made to facil­i­tate the life of all event orga­niz­ers !

1. WeezTicket: everything you need to manage your participants

What­ev­er the event you are organ­is­ing — con­cert, work­shop, course, con­gress, tour­na­ment, fes­ti­val…- and what­ev­er the size of the event, WeezTick­et, with its mul­ti­tude of fea­tures, is an indis­pens­able basic. This tool is very easy to use and can be adapt­ed to any event.

Here are some of its most pop­u­lar fea­tures:

• Online tick­et sales and reg­is­tra­tion: Being able to pre­dict the num­ber of atten­dees at your event through online reg­is­tra­tion will save you time and mon­ey.
  If your event has a fee, WeezTick­et is the best way to man­age the pur­chase of tick­ets, on your own web­site or on a ded­i­cat­ed mini-site.
  Is your event free? You can also gen­er­ate tick­ets for your audi­ence, col­lect data and set a max­i­mum num­ber of reg­is­tra­tions.
• Accred­i­ta­tions: Turn tick­ets into cus­tom accred­i­ta­tions for your event.
• Allo­cat­ed Seat­ing: Let your audi­ence choose their seat or assign them auto­mat­i­cal­ly. This option allows you to eas­i­ly cre­ate tick­ets with dif­fer­ent prices depend­ing on the area in which the seat is locat­ed.
• Send invi­ta­tions: Man­age invi­ta­tions to your events using a sim­ple and con­ve­nient plat­form. This fea­ture is par­tic­u­lar­ly use­ful for man­ag­ing your part­ners: they each have a pri­vate plat­form, allow­ing them to dis­trib­ute the tick­ets you have grant­ed them.
• Reser­va­tions: Offer the pos­si­bil­i­ty of reserv­ing tick­ets, which will be paid for in one of the ways you offer your par­tic­i­pants (online, by post, on site, etc.).
• Ses­sion mode: Is your event repeat­ed on dif­fer­ent days? Do you organ­ise tours, shows, plays or any oth­er mul­ti-date event? This fea­ture allows you to set up, in a few clicks, the online tick­et­ing of the dif­fer­ent ses­sions of your event.
• Pro­mo codes: For mar­ket­ing cam­paigns, for loy­al cus­tomers… Cre­ate and send dis­count codes applic­a­ble to one or all of your events!
• Ear­ly birds: Cre­ate your pric­ing strat­e­gy and man­age your dif­fer­ent types of rates based on the date of pur­chase, a quo­ta of X tick­ets at a spe­cial rate… and auto­mate the change of rate once the offer reach­es its end or the quo­ta has been used up.
• Cus­tomi­sa­tion: Per­son­alise your mate­ri­als accord­ing to your needs, from basic to pre­mi­um tick­et, con­fir­ma­tion email, mini-site… And many oth­er pos­si­bil­i­ties!

Can’t find what you’re look­ing for? Don’t hes­i­tate to con­tact our experts, who will guide you towards the ide­al solu­tion for your needs.

2. WeezAccess: access control and detailed reports

On the day of your event, WeezA­c­cess is your best ally to con­trol access:

• Access con­trol by scan­ning tick­ets: You can pro­ceed with pro­fes­sion­al WeezA­c­cess Pro devices, with our WeezA­c­cess Box­es for large crowds or from the WeezA­c­cess appli­ca­tion installed on your smart­phone. Whichev­er option you choose, the tool will instant­ly show you whether the tick­et is valid or not.
• Man­u­al atten­dance con­trol: If you pre­fer to con­trol access with­out scan­ning the QR code on the tick­ets, you can do so from your com­put­er or by using a paper list that you can down­load in a few clicks.
• Real-time report­ing and track­ing: View your atten­dance sta­tis­tics and down­load full reports after the event.
• Check­lists: Cre­ate check­lists accord­ing to your needs: by access point, by ses­sion, VIPs…

3. WeezPay: more than just cashless payment

To improve the expe­ri­ence of par­tic­i­pants and increase your rev­enues at the same time, take advan­tage of Europe’s lead­ing cash­less pay­ment sys­tem.

• NFC sup­port: the par­tic­i­pan­t’s cash­less account will be asso­ci­at­ed with their NFC sup­port (card or bracelet), which will allow them to pay for their drinks dur­ing the event.
• Online and on-site top-ups: Choose the con­fig­u­ra­tion of your cash­less event accord­ing to its char­ac­ter­is­tics: with online top-ups, on-site top-ups or both.
• Online refunds: No more queues and cash flow at your event, even for refunds: man­age them online in the eas­i­est way pos­si­ble!
• Man­age free prod­ucts and ser­vices: From your Weez­Pay inter­face, con­fig­ure the items on sale (name, item fam­i­ly, visu­al, price), as well as pro­mo­tions that can be linked to the time of day (hap­py hour), the quan­ti­ty (buy 2 get 1 free) or the pub­lic (free for VIPs, reduced for vol­un­teers etc.).
• Restrict­ed area con­trol: Grant spe­cif­ic access rights to each par­tic­i­pant and con­trol access to restrict­ed areas via the NFC medi­um itself.
• Click & Col­lect and Click & Deliv­ery: Man­age online orders to be col­lect­ed or deliv­ered to a spe­cif­ic loca­tion (seat, table…) eas­i­ly and quick­ly.

To learn more about what cash­less can do for you, check out our cash­less white paper.

4. WeezTarget : stay in touch

The last tool in our back-to-school back­pack for event organ­is­ers is also the lat­est solu­tion from Weezevent : a CRM spe­cial­ly designed for events:

• Send­ing and plan­ning email­ing cam­paigns: Send your pro­mo­tion­al or infor­ma­tive emails at the right time.
• Con­tact seg­men­ta­tion: Eas­i­ly cre­ate dif­fer­ent seg­ments using exist­ing fil­ters designed for event organ­is­ers, or cre­ate as many as you need to build your own cus­tom cam­paigns.
• Cus­tom tem­plate-build­ing tool: With a sim­ple “drag and drop” sys­tem.
• Data syn­chro­ni­sa­tion: All your data is gath­ered in one place and syn­chro­nised with all Weezevent prod­ucts.
• Fol­low the per­for­mance of your cam­paigns: In real time, mon­i­tor your cam­paigns data and improve your future com­mu­ni­ca­tions.

Is your bag ready yet? We’re here to help you choose and con­fig­ure the best options for your next event.

Get in touch with us!