Volunteer management for trail running and races

WeezCrew is the all-in-one solution for managing your volunteers, staff, and accreditations. Simplify every stage of your trail or running event: planning, recruitment, assignment, communication, and tracking operations on the ground.

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Landing EN-CA – Volunteer management for trail running / running races

They use WeezCrew

Save time and simplify your processes

With WeezCrew, simplify every stage of your race with an intuitive solution. Plan your needs, recruit your volunteers and staff, and ensure seamless coordination from start to finish to provide an unforgettable experience for your participants.

Simplified planning

Centralise volunteer schedules for aid stations, checkpoints, logistics, and safety.

Precise mission management

Create and manage volunteer tasks with specific properties such as start/end dates, mission sheets, station locations (aid stations, intersections, finish lines), the responsible person, or access conditions – all centralised on a single platform that gives a complete view of your trail or running race.

Optimised recruitment

Easily find volunteers to manage registrations, welcome areas, or first aid points, and simplify their registration with automated processes.

Accurate assignments

Assign slots at various points of your event with a smart tool that optimises volunteer availability based on their schedule and skills.

Targeted communication

Communicate effectively with your teams through targeted messages (emails or SMS) to ensure smooth coordination throughout the day.

Simplified logistics

Manage equipment such as t-shirts, badges, or meals, and track tasks in real-time with our mobile app.

Access control

Manage sensitive areas like technical or medical zones with a centralised accreditation system adaptable to your needs.

Over 1 000 events
From 10 to 10 000 volunteers
24/7 customer service

Master your volunteer registrations

Coordinate your volunteers, staff, and accreditations with a solution designed to address the challenges of outdoor sporting events.

Customised forms

Create personalised forms to collect essential volunteer information, such as their availability, mission preferences (aid stations, signage, security), or medical conditions. Tailor your forms to the specific needs of different groups or areas of the course.

Easily add your teams

Integrate your volunteers and team members through individual forms, collective registrations, bulk imports, or directly from your existing community database on WeezCrew for quick and efficient organisation.

Delegation and advanced settings

Allow zone managers or team leaders to manage registrations directly through a secure space. Configure specific accreditations for roles (security, signage, medical assistance) or locations (checkpoints, aid stations) for optimal on-the-ground organisation.

Simplified and automated communication

Engage your volunteers with automated email and SMS campaigns. Send badges, mission sheets, or personalised accreditations based on the tasks and zones of the course, along with clear and detailed instructions.

Generate professional documents

Easily create badges, accreditations, or logistical documents using standard or fully customised templates to reflect the visual identity and needs of your sporting event.

The essential tool for all teams at your running event.

WeezCrew transforms the management of your teams and participants with customised tools to ensure the success of your outdoor sporting event.

Volunteers

The engines of your event, they enjoy a smooth registration process, clear tracking, and optimised task management throughout the course.

Staff - Providers

The pillars of organisation, whether managing logistics, security, or aid stations, have accreditations tailored to their responsibilities.

VIP Participants - Media

Special guests, journalists, or photographers can submit accreditation requests online, validated according to your criteria.

Partners

Your key sponsors and partners receive privileged access and personalised rights, aligned with your commitments.

An intuitive and flexible solution

Optimise your team organisation and save time with a solution designed to meet the needs of trails and running races.

Intuitive interface

Easily navigate through a solution designed to simplify the administrative management of your volunteers, whether they’re at aid stations, checkpoints, or the finish line.

White-label customisation

Customise every element to match your branding: forms, emails, badges, and assignment sheets for a tailored experience.

Quick registration

Provide your volunteers with a simple and fast form, allowing them to choose their availability and preferences for specific tasks, such as signage or medical assistance.

Tailored features

Reduce errors and optimise your schedules with a solution that facilitates smooth organisation of teams across often complex and multi-zone courses.

Complete interconnection

Benefit from full interconnection between all Weezevent solutions to integrate runner registrations, volunteer tracking, and access control for a perfectly orchestrated event.

Dedicated support

Enjoy responsive assistance to address any queries and ensure optimal use of the solution before, during, and after your sporting event

Features for all types of races.

Registration without creating an account
Team administration
Form in the colours of your event
Registration from the community
Automatic creation of schedules
Personalised badges
Accreditation of prizes, meals and accommodation
Access zone settings
Discount vouchers with QR code

See all functionalities

Master your trail and running event organisation

WeezCrew helps you manage your volunteers, staff, and accreditations across the entire course. Optimise the coordination of aid stations, intersections, and checkpoints to ensure a smooth and secure experience for all participants.

Track your performance live
Reduce organisational errors
Improve team coordination

Our success stories

Discover our greatest success stories.

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Frequently asked questions

How does WeezCrew simplify volunteer management for a trail or running event?

WeezCrew centralises everything on one platform. Organisers can plan the event, recruit volunteers, and assign roles based on individual skills and preferences. The system also includes tools for managing checkpoints, aid stations, bib distribution, and tracking volunteers on-site.

What roles can volunteers take on during a trail or running race?

Volunteers play various roles, such as managing aid stations, ensuring signage on roads and paths, distributing bibs, overseeing critical intersections, or assisting at first-aid posts. Their work is vital for the smooth operation of the event and the well-being of participants.

How does WeezCrew help with effective communication with volunteers?

With integrated tools like targeted emails and SMS, WeezCrew enables organisers to share key information, such as instructions, schedules, or contact details for zone leaders. This ensures clear communication and smooth interactions with all volunteer members.

How does WeezCrew accommodate the specific needs of trails in natural settings?

WeezCrew adapts to the specific challenges of outdoor sporting events, such as forest or road courses. Volunteers can be assigned to tasks that require precise coordination, and the tool helps overcome logistical obstacles with intuitive management of infrastructure and available resources.

What data is collected and how is it used?

Volunteer data, such as contact details, skill levels, or necessary certificates, are collected in a secure manner to optimise task assignments. WeezCrew guarantees that participant data is never used for other purposes. Organisers retain full ownership and control over this data, ensuring compliance with data protection regulations.