How to organise a tournament on the beach?

How to organise a tournament on the beach?

Organ­is­ing a tour­na­ment on the beach requires a dif­fer­ent kind of prepa­ra­tion as that of a tour­na­ment in a tra­di­tion­al sports venue. The beach is a pub­lic place, attract­ing many peo­ple, and sub­ject to very spe­cif­ic rules. In addi­tion, this envi­ron­ment gives you the nec­es­sary free­dom to organ­ise an event that stands out from the crowd. Here are some tips and ideas to organ­ise a suc­cess­ful tour­na­ment on the beach.

Con­tents

  1. Be cre­ative
  2. Pre­pare your tour­na­ment
  3. Should you rent or buy equip­ment
  4. Man­age play­er reg­is­tra­tions
  5. Be ready for the big day

1. Be creative

Your tour­na­ment must stand out from oth­er events in the area. Here’s how to make a dif­fer­ence and get your atten­dees to leave say­ing “we’ll come back next year”:

  • Enter­tain with fun activ­i­ties — boun­cy cas­tles, DJs, etc.
  • Attract local and influ­en­tial per­son­al­i­ties — ath­letes, artists, youtu­bers.
  • Involve spon­sors to finance activ­i­ties or prizes to be won.
  • Encour­age atten­dees to dress up and adopt a theme to dec­o­rate the beach.

2. Prepare your tournament

Establish and communicate the rules

What would a sports com­pe­ti­tion be with­out rules? Estab­lish­ing rules may seem tedious, but there are sim­ple ways to avoid writ­ing them your­self:

  • Down­load them direct­ly from the web­site of the rel­e­vant sports soci­ety if it is an offi­cial com­pe­ti­tion
  • Get inspi­ra­tion from the offi­cial rules and add some vari­a­tions if it is an “orig­i­nal” tour­na­ment
    • For exam­ple: oblig­a­tion to dress up

Dis­play your rules and make them eas­i­ly acces­si­ble to ensure that your par­tic­i­pants have read and under­stood it. To do this, add them to your:

  • Web­site, on a ded­i­cat­ed page
  • Face­book event — with a nice visu­al
  • Face­book page
  • Descrip­tion on your online book­ing plat­form
  • Infor­ma­tion email to par­tic­i­pants a few days before the tour­na­ment

On the day, dis­play it on large posters in A0 for­mat or on PVC tar­pau­lins.

Request authorisations

To obtain the right to use a pub­lic space, you will need to make a request to your local coun­cil. Find all the details here: Tem­po­rary Events Notice (Eng­land and Wales) — gov.uk.

You can read about how to ensure the health and safe­ty of your par­tic­i­pants by vis­it­ing the fol­low­ing web page: Guid­ance on run­ning events safe­ly — hse.gov.uk.

Tip: Remem­ber to take out insur­ance and avoid any incon­ve­nience if a par­tic­i­pant or vol­un­teer is injured!

3. Should you rent or buy equipment

Sports and phys­i­cal activ­i­ties gen­er­al­ly require equip­ment to:

  • Play/Practice: balls, nets, whis­tles, cones…
  • Reward the win­ners: tro­phies, cups and medals; prizes and gifts from spon­sors — sports equip­ment, gift vouch­ers…
  • Var­i­ous rea­sons: music, good­ies, dec­o­ra­tion, para­sols and tents..
  • Prepare/tidy/clean up: garbage bags for waste, mark­ers, tape, string…

Remem­ber to cre­ate a bud­get to avoid unpleas­ant sur­pris­es!

You don’t have to buy all this equip­ment. You can rent them or bor­row them from sports clubs for exam­ple. It may be inter­est­ing to buy them only if you will use them reg­u­lar­ly. For rewards, ask for finan­cial sup­port from your spon­sors and part­ners. This will reduce your costs and increase the qual­i­ty of the prizes!

4. Manage player registrations

Cre­ate your event on a reg­is­tra­tion plat­form like Weezevent and make it eas­i­er to man­age your par­tic­i­pants. Cus­tomize the reg­is­tra­tion fields to obtain the names of par­tic­i­pants and their teams, their iden­ti­ty doc­u­ments and med­ical cer­tifi­cates. All this can be con­fig­ured in a flash and also allows you to col­lect valu­able infor­ma­tion such as the email address­es of all par­tic­i­pants. You will be able to remind them of impor­tant infor­ma­tion a few days before the tour­na­ment: access to the venue, rules, sched­ules. After the event, you will keep in touch with them and invite them to your next tour­na­ment!

5. Be ready for the big day

The tour­na­ment is com­ing up, you’ve pre­pared every­thing, and you’re look­ing for­ward to enjoy­ing your event. Be pre­pared and atten­tive to the small­est details. Feel free to send an email to your par­tic­i­pants on the morn­ing of the event to remind them of some infor­ma­tion — weath­er fore­cast, equip­ment not to be for­got­ten, etc.

Come ear­ly to your event venue — the day before or ear­ly in the morn­ing — to set up and test every­thing. You will be calm and more effi­cient if you are not dis­turbed by the most punc­tu­al par­tic­i­pants.

It’s up to you! Organ­ise a suc­cess­ful tour­na­ment and dis­cov­er all the ben­e­fits of our solu­tions by click­ing on the but­ton below:

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