Manage your online registrations for free

Plan­ning an event can be very time-con­sum­ing, espe­cial­ly when you want to make each detail absolute­ly per­fect. The time you allo­cate to each task is pre­cious, all the more rea­son to ensure that you use your time well.

Man­ag­ing atten­dees is one of the most impor­tant aspects of event plan­ning. Your turnout will great­ly influ­ence the event over­all. Man­ag­ing online reg­is­tra­tions is there­fore an effi­cient way to han­dle this key step while spend­ing as lit­tle time as pos­si­ble on it. It can also save you mon­ey giv­en that man­ag­ing reg­is­tra­tions online can be done free-of-charge. The time and mon­ey you save will be use­ful to han­dle the many oth­er tasks you have on your to-do list when plan­ning an event. Here is a quick guide to online reg­is­tra­tion man­age­ment to ensure that you use your time wise­ly.

Create detailed registration forms

The reg­is­tra­tion form is the first data col­lec­tion tool at your dis­pos­al to get to know your atten­dees. It should be used to col­lect as much infor­ma­tion as pos­si­ble about the peo­ple who will attend your event, as this data will help you plan your event. It should help you col­lect rel­e­vant and impor­tant infor­ma­tion about your guests. Some infor­ma­tion is use­ful for you to know, but always remem­ber to remain pro­fes­sion­al — ask­ing very per­son­al (or inap­pro­pri­ate) ques­tions about your atten­dees’ pri­vate life is not a good idea. Your ques­tions should be short even if you require a detailed response. In addi­tion to any ques­tions you have, your form must include use­ful infor­ma­tion about the upcom­ing event. This is why we strong­ly rec­om­mend that you clear­ly dis­play the name, date, loca­tion and descrip­tion of the event on the form.

Choosing an online registration and ticketing solution

To facil­i­tate event man­age­ment as well as reg­is­tra­tion man­age­ment, you need a good online man­age­ment tool at your dis­pos­al. There are a few on the mar­ket, some of them have even spe­cialised in reg­is­tra­tion man­age­ment. How­ev­er, you can also find solu­tions that will help you design, share and sell online tick­ets in addi­tion to man­ag­ing reg­is­tra­tions, and cre­at­ing and man­ag­ing forms. If reg­is­tra­tion for your event is free, you can use Weezevent to man­age your event reg­is­tra­tions free-of-charge. You will over­see all oper­a­tions and will be able to do things your way. Your tasks will be made much eas­i­er thanks to the sup­port you will receive. Whether you are IT savvy or a new­bie, our online solu­tion is user-friend­ly and our high-qual­i­ty sup­port will help you save a lot of time to finalise your event plan­ning to per­fec­tion.

Offer several ways to register

Email­ing reg­is­tra­tion forms to a few friends is great, but if you want to have a strong impact, you should con­sid­er using sev­er­al chan­nels to get reg­is­tra­tions. One of the most com­mon ways is to insert a link to your reg­is­tra­tion form direct­ly on your web­site. To ensure you get a lot of reg­is­tra­tions, we rec­om­mend that you keep your reg­is­tra­tion process short and easy to com­plete. It would be a shame if a sim­ple reg­is­tra­tion required fill­ing in a pletho­ra of use­less fields. Social media are also an easy way to reg­is­ter for an event. Make the most of it and give your guests the pos­si­bil­i­ty to finalise their reg­is­tra­tion in a few sec­onds via your page or using a link to your web­site. You can also insert dif­fer­ent reg­is­tra­tion mod­ules on part­ner sites, oth­er pages and many oth­er chan­nels. Don’t restrict your reg­is­tra­tions to a sin­gle chan­nel!

Group your attendees into categories

Whether at reg­is­tra­tion stage or on site, atten­dees will need to be cat­e­gorised in order to improve your event organ­i­sa­tion. It is there­fore impor­tant to cat­e­gorise them as soon as they reg­is­ter. These cat­e­gories can include age, job title, or even gen­der. It is an impor­tant step as it helps you under­stand whether your mes­sage has reached your tar­get audi­ence. For instance, if you are plan­ning a work­shop to raise aware­ness about the var­i­ous aspects of preg­nan­cy among young women and you have a high­er num­ber of reg­is­tra­tions from men, you may want to restrict the num­ber of tick­ets avail­able to men so that you have enough space for the audi­ence you had in mind. Think to include a way to cat­e­gorise par­tic­i­pants in your reg­is­tra­tion chan­nel based on your tar­get audi­ence.

Customise your registration to each attendee

When we think of “cus­tomised reg­is­tra­tion”, we think about a cus­tomised reg­is­tra­tion form but not only… Cus­tomis­ing a reg­is­tra­tion form means mak­ing it flex­i­ble and adapt­ing it to the user. Beyond visu­al­ly trans­lat­ing your event’s iden­ti­ty, you will need to take into account the var­i­ous cat­e­gories of atten­dees based on the pre­vi­ous­ly men­tioned cat­e­gori­sa­tion. Then, think about cus­tomis­ing the var­i­ous reg­is­tra­tion chan­nels that you are mak­ing avail­able to atten­dees. If you have cho­sen your web­site as a reg­is­tra­tion plat­form, you should also design it in line with your event’s brand­ing. Don’t just cre­ate a few box­es over a plain grey back­ground — inspire your future attendee to click and enter all their infor­ma­tion with com­pelling visu­al effects!

Things are in your hands now! You have all the infor­ma­tion you need to cre­ate free and effi­cient ways to reg­is­ter for your event.

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