Organise your conference in an unusual venue!

To organ­ise a suc­cess­ful con­fer­ence, you need impec­ca­ble organ­i­sa­tion. What­ev­er the theme of your event, the cho­sen venue will always make a strong impres­sion on your guests when they arrive on the day to attend your con­fer­ence. This is why it is impor­tant to select your venue care­ful­ly. Once the loca­tion has been select­ed, set­ting up an online tick­et­ing sys­tem will allow you to man­age and com­mu­ni­cate with your guests.

Some tips to organise a conference

At con­fer­ences, pro­fes­sion­als, experts and audi­ence meet to learn about and dis­cuss a giv­en top­ic, whether sci­en­tif­ic, aca­d­e­m­ic or polit­i­cal for exam­ple. In order for these meet­ings to go as smooth­ly as pos­si­ble, a pre­cise organ­i­sa­tion is nec­es­sary.

First of all, it is nec­es­sary to cre­ate a list of guests and par­tic­i­pants. You must also define the pro­gramme of your con­fer­ence in order to know the nec­es­sary dura­tion. If you plan sev­er­al pre­sen­ta­tions inter­spersed with debates, it is rec­om­mend­ed to spread them over sev­er­al days. Your guests will be able to enjoy each ses­sion in the best con­di­tions.

Once you have this infor­ma­tion, you can search for the place that meets all your needs: accom­mo­da­tion capac­i­ty, facil­i­ties avail­able, ser­vices offered, geo­graph­i­cal loca­tion and easy access, etc. Don’t hes­i­tate to choose an orig­i­nal venue that will make an impres­sion on your guests as soon as your con­fer­ence opens!

Choosing an unusual venue for a conference

A con­fer­ence is not just a com­pa­ny meet­ing. Your guests are often recog­nised experts in their field. There­fore, don’t hes­i­tate to make this occa­sion a pres­ti­gious event. Your con­fer­ence will have even more suc­cess and impact.

Nat­u­ral­ly, find­ing that rare gem is not easy and takes time. So, Pri­vateas­er has select­ed for you sev­er­al uncon­ven­tion­al places among which you may find the venue of our dreams for your con­fer­ence.

Thus, the loca­tion of your con­fer­ence must be in line with the image you want to give to your guests. There is noth­ing bet­ter for this than to leave the usu­al con­fer­ence venues and choose an [atyp­i­cal place] (https://www.privateaser.com/location-salle/top-salles-atypique-insolite-paris). An unob­struct­ed view of Paris, an atmos­phere steeped in his­to­ry… Noth­ing bet­ter to make a last­ing impres­sion and allow your guests to dis­cov­er an unusu­al place.

Online ticketing: an essential tool to plan a conference

You have booked your venue and planned your guest list, but you still have a lot to pre­pare to fin­ish organ­is­ing your con­fer­ence. Among the many tasks you have to do, you must of course keep an up-to-date list of the guests who reg­is­tered. Have you thought about set­ting up an online tick­et­ing for this pur­pose?

This tool will make your job a lot eas­i­er. Your guests will be able to reg­is­ter direct­ly online, con­firm (or not) their atten­dance and pay for their tick­et if nec­es­sary, all in a few clicks. For an opti­mal wel­come, when they reg­is­ter you can sug­gest accom­mo­da­tions in the area, give infor­ma­tion about the loca­tion of your venue and any use­ful details about the event. In addi­tion, the ben­e­fit of an online tick­et­ing is to col­lect the infor­ma­tion you need — cre­ate a form to col­lect use­ful infor­ma­tion such as where each guest trav­els from, their avail­abil­i­ty, their expec­ta­tions, etc.

For your part, you will ben­e­fit from a com­plete and up-to-date track­ing of the actu­al num­ber of atten­dees at your con­fer­ence.

Thanks to online tick­et­ing, you will avoid unpleas­ant sur­pris­es on the day, when your atten­dees arrive. It will allow you to con­cen­trate ful­ly on your con­fer­ence and make the most of it!

Thanks to these few tips, you are sure to organ­ise a suc­cess­ful con­fer­ence that will leave a last­ing impres­sion on your guests! Choose the right part­ner and organ­ise your own char­i­ty event with Weezevent:

Find out more