Are you looking for an original activity for a friendly and dancing night with friends or work colleagues? Organise a karaoke! Whether you want to organise it at home, at the office or in a bar, it is undoubtedly one of the ideal activities to do in a group!
Here are the 11 essential steps to organise a successful karaoke:
Summary
1. Choose a venue
First, you need to find the ideal location for your karaoke party, depending on the number of participants expected. A home karaoke party can be organised quickly and easily, while a karaoke party in a specialised bar or any other outdoor location requires more preparation and organisation. Also, make sure that the chosen location has a quality sound system and a screen to follow the lyrics.
2. Rent or buy equipment
You will need equipment to organise your karaoke, such as a screen, speakers, a microphone, lights, etc. You can rent this equipment from a company specialising in party equipment or buy it according to your needs and budget. Make sure you have enough microphones for all the participants to do “battles” or even sing as a team! If you want to use an online platform to organise your karaoke party, a streaming platform like YouTube will be your ally! You can find your favourite song by entering its name in the search engine, followed by the word “karaoke”. By adding the latter, you will have access to the lyrics of each song as if you were in an actual karaoke.
3. Choose a theme
To better organise and prepare your karaoke evening, define the main theme with the participants in advance. Choosing a decade (1960, 1980, 2000, etc.) or a genre of music (rap, pop, etc.) usually works very well with the participants. To immerse yourself more in the atmosphere of your evening and the theme, think about costumes and decorations related to the latter.
4. Prepare a playlist
Create a long playlist with a list of songs based on your guests’ musical preferences. Consider the number of participants and the length of the songs to ensure you have enough songs to cover the total duration of your karaoke party. It is also important to check if the lyrics of the songs are available on the chosen videos.
5. Invite participants
Karaoke can be organised with friends, family members or even colleagues. The main thing is that everyone feels comfortable enough to let go and sing in front of the rest of the guests. Make sure there are enough participants to be able to sing as a team and that the karaoke is more interactive and dynamic. It may be a good idea to use an online registration system to confirm everyone’s participation, and thus better plan organisational needs (quantity of food, number of tracks, etc.).
6. Set up equipment
Before your karaoke party, pay attention to the equipment setup. Test the equipment (sound, lighting, videos, microphones, etc.) before your party begins to ensure everything works properly. This will help you avoid technical problems that could unfortunately ruin your evening.
7. Provide food and drinks
During karaoke, you can serve drinks and snacks to enjoy throughout the evening. You can also order prepared meals or prepare a large aperitif dinner with salty and sweet snacks. Plan the organisation of shopping and the meal in advance depending on the number of participants.
8. Establish clear rules
Before karaoke begins, make sure to establish clear rules and communicate them to everyone. For example, you may decide not to allow vulgar songs or limit the number of songs each person can sing.
9. Set up a rotation system
To ensure that everyone has the opportunity to participate and sing, you can use a rotation system for the songs. This means that each person can sing a song at a given time and that everyone can take the microphone in turn. Also, consider selecting songs in duets or even trios to form teams and sing simultaneously! For example, you can determine that for every 4 individual songs, 1 group song must be sung. This allows you to vary the pleasures, get the shyer ones involved and revive the animation.
10. Plan breaks
Still, karaoke is an intense activity! Consider scheduling breaks to allow attendees to rest and cool down. Breaks can also be used to change the sound system, add new songs to the playlist, or just chat and enjoy your evening.
11. Encourage interaction
Karaoke is a great way to get together and socialise with others. Encourage participants to join you in dancing, cheer on the singers, or even join them in singing along to popular music. For those who are more introverted and don’t dare to sing, don’t force them and find alternatives and complementary activities that everyone enjoys.
Weezevent is the ideal solution for organising your karaoke nights! Make the most of our powerful online tools – ticketing, access control, CRM and marketing – to create an unforgettable event, manage your registrations, and boost participant engagement.
